Project Support Officer X 2 - London, United Kingdom - Greater London Authority

Greater London Authority

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Key information:

Salary:
£38,103
Grade:6
Contract type:Permanent, Fixed Term
Reference:045459
Contract details:1 x Permanent Position & 1 Fixed Term Contract For 2 Years
Interview date:w/c 22nd April 2024
Application closing date:Mon, 01/04/ :59
About the team:

Good Growth:

Good Growth is responsible for delivering and implementing the Mayor's environment, transport and economic strategies and for the effective implementation of the London Plan.

The Directorate is also responsible for regeneration (where the programme is not housing led), enterprise, growth, capital projects and design work.

The Mayor's Planning and Regeneration team seeks to ensure growth in London is more equitable, maximising cultural, economic, social and environmental benefits for Londoners.

Working in partnership across the GLA group, London Boroughs and local organisations, we deliver exemplary programmes, projects, policies and knowledge-sharing to help ensure London can adapt to wide ranging challenges including the climate emergency, equalities, representation and citizen engagement.

About the role:

We are recruiting for two Project Support Officer roles. A Permanent position which will support the new Design Unit and a 2 year Fixed term contract which will support the Place Unit.
The former involves coordination of the Mayor's Design Advocates, London Review Panel, programme communications and an events programme.

The latter would work closely with Senior Officers in our area-based teams to ensure smooth delivery of various projects and programmes, alongside communications and events planning support.

You will be comfortable and confident communicating with a range of internal and external stakeholders.

You will be proficient in MS Office and comfortable with MS Excel to keep our records up to date and ensure our contracting and payment processing is smooth and efficient.

You will be organised and able to work independently; comfortable in taking responsibility for some of our processes and reporting to the senior officers.

Some experience of events management and graphic design or publishing (adobe create suite software) would be desirable but not essential.

There will be opportunities to become more involved in the wider work of the team. This post could well provide a platform to progress to other roles leading projects or policy development.

Most of all you will be passionate about London and its many diverse places.

You will have a passion for urban design, city planning or those motivated by supporting a busy and ambitious team to excel.

You will also have an ability to communicate, negotiate with and influence a diverse range of people, as well as experience of problem solving and organising a varied workload in a fast-moving context.

What your day will look like:
Providing support to Senior Project Officers.

This could include any of the following activities:

Support the delivery of projects and actions through collaboration encouragement and advice.
Assist in compiling data and producing reports and communication about the overall programme of projects undertaken by the GLA Regeneration teams.
Drawing, mapping and graphic support to support placebased working and design research
Thematic areas of design research inquiry and communications
Arrange project meetings and produce meeting documentation such as agendas and minutes and presentations.
Processing financial claims and payments.
Track project actions against targets, take ownership and management of project issues; take follow up or remedial actions if required.
Produce project and programme communication and reports in order to track and report on project progress.
Assist in procuring consultants and prepare contract specifications and grant award documentation
Assist in maintaining and monitoring project and programme financial information such as monitoring spend against budget.
Liaise with Applicants, delivery partners, boroughs and other organisations to help maintain excellent working relationships.
Provide cover for other project management tasks in the team as required in times of staff absence or peaks of workload.
Perform the role in accordance with the GLA's policies and code of ethic and standards, including health and safety.
Manage staff and resources in allocated to the job in accordance with the Authority's policies and Code of Ethics and Standards.
Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multidisciplinary, crossdepartment and crossorganisational groups and project teams