Administrator - Campus Services - 103451 - Grade 4 - Birmingham, United Kingdom - University of Birmingham

University of Birmingham

Verified Company

Birmingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Position Details
Campus Services

Location:
University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £25,866 to £27,518, with potential progression once in post to £30,820

Grade: 4

Full Time, Permanent

Closing date: 25th March 2024

Our offer to you
People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Background
Campus Services (CS) employs over 900 staff with a turnover exceeding £57m in the last financial year.

CS plays a key role in the quality of the student, staff, and visitor experience, providing services across diverse areas such as the University's sporting facilities, food and beverage, cleaning, community safety and security, conferencing, hotel operations, day nurseries, portering, post, branded and own-brand retail outlets, visitor services and attractions (e.g., Winterbourne House & Gardens), student housing, transport, waste disposal and recycling.

CS is a highly commercial organisation operating within the University context and has an ambitious strategic agenda, in terms of growing our service profile across both our Birmingham and Dubai campuses.

This post is based in the University's Facility Services Department.

Facility Services strives to excel in its service delivery and uphold its sustainable credentials and status as an award-winning team.

The team consists of 4 divisions Car Parking, Cleaning & Waste Services, Post Portering & Transport and Worklink. The team employs circa 320 staff and manages contracts totalling over £7 million.

Role Summary
To provide proactive administrative support in the relevant department, working as part of a team or on own initiative.

You will have the ability to manage your work without needing to refer to others for most of your time.

In order to flexibly use resource you may be given the opportunity to work in different areas of the department or wider University.

The Administrator will provide administrative support to all sections of Facility Services.

You will be able to develop a wide range of skills, both technical and administrative, and may also have the opportunity to lead on specific tasks within a team.

Main Duties

You will act as a point of contact to provide accurate and timely information and advice to internal and external customers and stakeholders on University processes and procedures, answering queries promptly, providing guidance and resolving queries from initial contact to resolution. This will include recognising when queries need to be referred elsewhere.
Regularly communicate relevant information to students, staff and external contacts.
Provide administrative support for diary or event planning.
Process data (which may be financial, HR, studentrelated or other), monitoring accuracy, chasing up missing information, and escalating any issues as appropriate.
Use a variety of complex University systems and processes to research, manipu