Fleet and Workshop Support Administrator - Swindon, United Kingdom - Swindon Borough Council

Swindon Borough Council

Verified Company

Swindon, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

At Swindon Borough Council, we want our town to be the best it can be. Our ambitious vision is supported by realistic transformation programmes, with the people of Swindon at their heart. Because that's who we're doing it for - the communities and businesses that make our town great. As part of the Council, you'll support a friendly local authority making decisions with real impact. It's all for better public services. Better processes. And a better quality of life, for everyone. Join us, and Swindon will be better with you.

An exciting opportunity has arisen in the Swindon Borough Council Fleet Team for a Fleet & Workshops Support Administrator based at Waterside Depot.

Your next role
The Fleet team play a vital role in supporting all service areas within Swindon Borough Council responsibilities will include:

To be the point of contact for all queries into the Fleet operation on a daily basis between all sections of fleet and the users of the vehicles concerned
Answering routine phone calls and face to face enquiries, dealing with messages
Supervising fleet parts stocks levels and ensure the fleet stores is running efficiently
Updating the Fleet Management system including producing and completing of job cards
Inputting accurate data into the Fleet systems with regard to all Fleet vehicles, tools & plant.
Producing reports from Fleet systems as required
To be the point of contact with all departments regarding the collection of vehicles
Collating end of day procedures/handover notes for the morning supervisor the following day
Processing invoices, deal with queries from suppliers, clients and process all relevant documentation as required
Problemsolving skills to enable resolution before escalation to Fleet and Workshop Manager
Working closely with Accounts Payable to make sure that invoices are processed and passed in a timely manner as required
Supporting the ordering of the hire car process from internal customers
Providing information and help to support Transport Operations including the issue of fuel
To be the point of contact with regards to the Councils Tools & Plant and to liaise with a thirdparty contractor overseeing this.

Excellent computer and record keeping skills are essential and if required you will receive training in the use of the workshops bespoke fleet management system.

You must be fluent in the English language (as a requirement of Part 7 of the Immigration Act "for the effective performance of a customerfacing role")._

Your next package
Please see our Rewards and Benefits offer for more details.

For Swindon to thrive in the future, we need to lay the foundations now. It's why our regeneration and transformation programmes are already underway. So, you'll be joining us at an exciting time on our journey. We'll look to you to share your knowledge, influence decisions and drive real, positive change. With your contributions, we'll achieve our vision of a prosperous, re-vitalised Swindon by 2030 together. And you'll be proud to say it was made better with you.

Your next steps
Potential applicants are sometimes put off if they don't meet 100% of the requirements.

We think individual experience, skills and passion make all the difference, so if you meet the majority of the criteria, we'd love to hear from you.