Senior Administrator - London, United Kingdom - Val Wade Recruitment

Val Wade Recruitment

Verified Company

London, United Kingdom

6 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Senior Administrator, Global Charitable Organisation, 4-month fixed FTC, £33K pro-rata

Our client, a global charitable organisation based in Central London requires a Senior Administrator. This is a 4-month FTC (hybrid role) and is to start ASAP.

As part of a friendly team, the Senior Administrator will support the team with day-to day programmeand administrative support tasks.

Main duties are:

Ensuring contracts, Grant Agreements, amendments and other legal documents are being drafted, approved and signed in a timely manner inc liaison with the Legal team
Maintaining payment log records and processing a high volume of invoices/Purchase Orders in line with the procurement procedures : inc liaison with accounts payable team
Providing coordination and administrative support for organization of webinars and in person conferences
Helping with processing and gathering information required for financial planning and auditor's requests (including forecasting and budgets)
Assisting with project work, e.g. updating the intranet (Sharepoint) to meet filing objectives and Project profiles are updated on PRISM
Assisting with recruitment: request for recruitment forms, edit or format Job Descriptions (JDs), scheduling interviews & preparing induction schedules
Coordinating logistics for an inperson staff gatherings
Providing travel support as required
Additional administration support to the team as required

Skills and experience

Ability to use initiative, prioritize, multitask, work well under pressure to meet deadlines
Fast learner, with the ability to quickly adapt to systems and processes
Team player, flexible (including ability to accommodate time zones), goaloriented, a real "cando" attitude
Excellent communications skills (both oral and written)
Computer literacy with excellent command of Excel, MS word, Outlook, and Power Point
Knowledge of SharePoint and salesforce, would be a plus
Exposure to finance systems (NAV Vision) and other contract management systems, a plus
Ability to operate and effectively liaise with a range of partners
Experience in a senior administrative or project management role
Experience of supporting budget administration, procurement and contracting processes
Experience within a finance administration support role is essential
Experience in working in a fastpaced environment,
Experience working with internal and external stakeholders at all levels
Reliable and enjoys working in a team with a highly flexible, collaborative, and adaptable approach to work
Selfstarter with the ability to work without close supervision

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities' employer and agency.