PMO (Portfolio Management Office) Support Officer - Cardiff, United Kingdom - Companies House

Companies House
Companies House
Verified Company
Cardiff, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £25,613 - £28,066
  • A Civil Service Pension with an average employer contribution of 27%
    Job grade:
  • Executive Officer
  • C
    Contract type:
  • Permanent
    Business area:
  • CH
  • Transformation Delivery
  • Projects, Programmes and Portfolio
    Type of role:
  • Governance
  • Project Delivery
    Working pattern:
  • Flexible working, Fulltime, Parttime
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • Cardiff, Wales, CF14 3UZAbout the job

Job summary:

We believe Companies House is a great place to work and we'd love you to come and join us


Our aim is to be the best registry of companies in the world, achieved through brilliant people, working on brilliant systems, delivering brilliant services.

Through our new powers we're excited to be working across government to fight economic crime.


This role is based in our dynamic and innovative Portfolio Management Office (PMO) and we are looking for a PMO Support Officer to provide efficient and effective support to our PMO and the wider transformation team.

Every day is different as a PMO Support Officer and there is always something new to learn.

You would be vital to the smooth running of the project centre function and would be really valued by the whole team.


We like to think of ourselves as an inclusive, innovative and welcoming employer, one that supports people and encourages them to 'find their passion' by developing their skills and careers.

Our flexible approach to hybrid working supports a combined working from home and office-based working, in a way that supports the individual.

To find out more about what a great place Companies House is to work visit Companies House


Job description:


As PMO Support Officer within the Portfolio Management Office you will report directly to the PMO Analyst and will work collaboratively with key stakeholders across our wider Transformation Directorate.

You will be involved in the following outputs and deliverables, leading on some, and supporting on others:


Planning and Scheduling

  • Assisting with maintaining appropriate systems to enable effective project planning and scheduling, and management of milestones.

Monitoring and Reporting

  • Assisting to maintain project controls and produce project reports.
  • Developing project performance reports.
  • Assisting in the preparation of regular status reporting.

Stakeholder Management/Communications

  • Assisting in managing and engaging with a wide range of internal and external stakeholders.
  • Assisting with setting up and running workshops.

Risks, Assumptions, Issues and Dependencies

  • Ensuring project risk, assumption, issues and dependencies are reviewed as an integral part of the governance cycle.
  • Identifying and escalating matters relating to project risk, assumption, issues and dependencies to the Project Manager, PMO or Portfolio.
  • Ensuring logs are updated and mitigating actions followed up.

Governance and Assurance

  • Assisting with implementing, updating and maintaining the various PMO project control and governance artifacts.
  • Supporting knowledge and information sharing process and maintaining the lessons learned central repository.
  • Assisting with producing PMO reports.
  • Supporting the successful implementation of the PMO's strategy, responsibilities, services and deliverables.

Administration

  • Providing secretariat support, taking meeting notes and minutes and ensuring Boards papers are delivered on time, and to the required standard.
  • Responsible for project file management using robust version control ensuring that all changes to documents under configuration control are documented and controlled.
  • Working flexibly across the PMO team to provide daytoday support for the various functions.

Person specification:

We are looking for a great PMO Support Officer who has an interest in working in a project environment and who demonstrates the following skills and experience;

  • Close attention to detail and the ability to develop and implement effective administrative processes.
  • Excellent organisational and prioritisation and the ability to manage your workload and deliver against challenging deadlines.
  • Good written and verbal communication.
  • The ability to build effective relationships and work collaboratively with a diverse range of stakeholders.

And experience in:

  • Using Microsoft Office 365 software (e.g. PowerPoint, Excel, Outlook, SharePoint and Word).
  • A recognised entry level Project Management qualification, such as APM Project Fundamentals or PRINCE2 (Foundation) or similar.

Experience of:

  • Working in a technical programme or project environment.
  • Microsoft Project.
  • Working with Project Portfolio Management Tool (PPM) or a similar Project Management Tool.
  • Delivering PMO support in a technical or business transformation.

Behaviours:

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