Finance Assistant - Cheltenham, United Kingdom - Inspire Healthcare

Description

Job Description - Finance Assistant (Part-Time)

Job Title:
Finance Assistant


Responsible to:
Head of Finance


Working hours:30 hours per week - can be flexible with some home working


Job Purpose:
To support the Head of Finance in the day to day running of the finance office. Leading on Accounts Payable and banking and supporting on a number of other financial functions. To ensure management information can be prepared in an efficient and timely manner.


K ey responsibilities

Accounts Payable
Processing of all purchase invoices, ensuring correct nominal and department
coding.

Ensure all purchase invoices are approved in accordance with budgetary and
financial procedures.

Manage accounts settled by Direct Debit and ensure ledgers accurately reflect
position and are in accordance with underlying contracts.

Review aged creditors report and assess reasonableness and actions needed
on old balances.

Reconciliation of supplier statements and supporting with disputed invoice
resolution.

Preparing the weekly supplier payment run, for approval by Head of Finance and
send supporting remittance notes.

Communicating with relevant suppliers to manage process and payment
queries.

Undertake general administration tasks as required including the ordering of supplies, handling telephone enquiries and filing.


Accounts Receivable
Reconcile the different income streams, downloading and chasing the necessary
statements and subsequent analysis as needed.

Support with raising sales invoices for claims, recharges working closely with Finance and Business Assistant and practice managers to validate claim values.

Review aged debtors report and lead on credit control in line with our financial
procedures, escalating issues in a timely manner to the Head of Finance.


Payroll
Assist the Practice Managers with preparing monthly payroll data for review prior
to submission to the third-party payroll bureau.

Assist the Practice Managers with new starters and leavers and ensure all
necessary information obtained from HR.

Support with review of payroll process to ensure efficient procedures in place,
supporting with recommendations and implementation of new procedures as applicable.


Banking
Reconcile transactions on the accounting software and bank statements and
ensure that all accounts balance daily.

Reconcile and post the monthly credit card statements and ensure necessary
receipts held. Review credit card transactions and ensure spend in line with financial procedures.

Manage petty cash including issuing petty cash and reconciling receipts.


Month-end

Support month end procedures in line with monthly timetable taking responsibility for control accounts and key month end accounting adjustments.

Including processing of accruals and deferred income, prepayments and accrued income.

Assist with the maintenance of the accounting system, ensuring transactions are
properly posted and completed in line with monthly deadlines.


General
Contribute positively to team working within the company and to implementing
organisational objectives.

Any other reasonable duties that may be required from time-to-time.


Person Specification - Finance Assistant (Part-Time)

Job Title:
Finance Assistant


Qualifications Essential
Desirable
Good standard of general education

• GCSE Mathematics and English C or above or equivalent

Accounting Technician qualification
-
Experience Essential
Desirable
Minimum of two years' experience working within aFinance Team and office environment

Confident and proficient user of Excel

• Experience of using _Sage_ or a similar finance software package

Experience of using _Paperless_ - Accounts Payable
- automation software or a similar package

Experience of working within an NHS setting
-
Skills Essential
Desirable
Excellent communication skills (Written and Oral)

• IT literate including in the use of Microsoft Office
• Numerate and willing to use Sage finance system
• Knowledge of accounting and financial principles
• Good time management and the ability to work to deadlines

Excellent organisational skills
-
Behaviours Essential
Desirable
Attention to detail

• Team player
• Good time management skills, ability to prioritise workload

Perform well under pressure

• Adaptable and flexible
• Selfmotivated
• Confidential

-
Job Types: Part-time, Temporary contract

Part-time hours: 30 per week


Salary:
£12.50-£13.00 per hour


Benefits:

• Flexitime
• Onsite parking

Schedule:

• Flexitime

Ability to Commute:

• Cheltenham (preferred)

Ability to Relocate:

• Cheltenham: Relocate before starting work (preferred)

Work Location:
In person

Application deadline: 15/08/2023


Reference ID:
Finance Assistant