Office Admin - Woking, United Kingdom - The Travel Network Group

Description

The Role
As the Office Assistant / Diary Coordinator, you will be responsible for ensuring the smooth running of the office which will include the following duties:

Prime Tasks

Guests:
Meet and greet visitors at all levels of seniority with a welcoming attitude.

Telephone:
Answering incoming calls as first point of contact. Refer calls and phone messages to appropriate person.

Post:
Distributing incoming post to relevant departments and franking outgoing post

Diary Management:
External meetings & visitors: coordinating the meeting rooms, equipment and when needed, refreshments throughout the day.

Travel:
Offering support with coordinating travel requirements for all staff, when needed

Supplies:
Control of all office supplies and office equipment

Office Premises:
Keep reception, kitchen, meeting rooms and office tidy and liaise with relevant people to ensure standard maintained.

Office Admin:
Provide administrative support when necessary and as required by the business. Control of petty cash.

Facilities:
Liaise with Building Manager for utilities, maintenance and repair requests (e.g. air-con), Waste management & recycling

Events:
Assist Events team with running in-house events.

Support Diary Coordinator to the CEO and Board of Directors (to include: travel, diary management, meetings, events, correspondence, screening of phone calls).

HR Administration Setup new team members on BreatheHr and RotaCloud

Employment and Health&Safety Training for team


Competencies (skills, behaviour & attitudes)

Qualifications, Experience and Expertise
□ Proven experience in a related role such as Office Assistant, Receptionist or other relevant position

□ Very strong written and spoken communication abilities

□ Efficient, organised and diligent, able to prioritise workload.

□ Excellent problem-solving skills, the ability to research and an aptitude for helping other people

□ Proactive and prepared to use initiative


Salary:
£21,500.00-£23,000.00 per year


Benefits:

• Company pension
• Gym membership
• Health & wellbeing programme
• Life insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Woking: reliably commute or plan to relocate before starting work (required)

Education:

• A-Level or equivalent (preferred)

Experience:

• Customer service: 1 year (required)
• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location:
In person

Application deadline: 01/09/2023

Expected start date: 02/10/2023