Business and Procurement Support Administrator - Dorking, United Kingdom - Surrey and Borders Partnership NHS Foundation Trust

Surrey and Borders Partnership NHS Foundation Trust
Surrey and Borders Partnership NHS Foundation Trust
Verified Company
Dorking, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
This is an exciting opportunity to develop your career in the NHS.

The role will primarily be involved in delivering procurement administration support within the organisation, but also offers the opportunity to develop key business and procurement skills dealing with a wide range of stakeholders.


This is a varied role, making each day unique, working closely with your NHSCS procurement, business intelligence and business support colleagues.


You will be a team player, enjoy working collaboratively, have an interest in procurement and the NHS, and in return you will be supported to enhance and develop your current knowledge and skills.

This role is office based in Dorking, Surrey.


This role is suitable for someone who is able to co-ordinate, work effectively and provide support, motivation and guidance to other team members.

It is suitable for someone who is passionate about providing excellent administrative support within NHSCS and our customer base.

This role is suitable for someone looking for a pathway into the NHS and a procurement role or may be working in supply chain, materials management and logistics or administration in the NHS already.


There will be a requirement to provide administrative support to tenders and projects run by the organisation with opportunity to learn new knowledge and skills.


The role also involves working closely with Trusts and customers, where required, to ensure that communication is held between internal and external stakeholders with the highest professionalism.


Supporting the smooth running of the various areas of the organisation is also vital, which includes activities such as transcribing documents, responding to business enquiries and providing excellent customer service.


NHS Commercial Solutions (NHSCS) is a collaborative procurement NHS organisation providing strategic procurement services to NHS organisations within Kent, Hampshire, Surrey, Sussex and further afield.

NHSCS has delivered savings in excess of £300 million working in partnership with trusts and with multiple stakeholders to deliver cash releasing savings, cost and quality improvements across a wide range of categories.

We are hosted by Surrey and Borders Partnership NHS Foundation Trust.


Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire.


We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population.

We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.


Job Overview To provide administration support to the organisation as part of the the Business Support team ensuring management of own workload within the team.

Providing administration support to other members of the NHSCS team as required.


Suitable for someone who is able to co-ordinate, work effectively and provide support, motivation and guidance to other team members.

Suitable for someone who is passionate about providing excellent administrative support within NHSCS and our customer base.

This role is suitable for someone looking for a pathway into the NHS and a procurement role or may be working in supply chain, materials management and logistics or administration in the NHS already.

Key Responsibilities

Procurement Administration


Spend time understanding the role of procurement and the various teams involved in ensuring the organisation provides the products and services needed, including working directly with trusts and customers.

Support a number of tender processes and projects as required.

Update logs and trackers where appropriate to ensure systems are up to date for category related projects.

Help to maintain trust stakeholder and supplier engagement on category related initiatives, including supporting customer communication initiatives.


Help and support the category teams to coordinate and respond to customer questions, arranging meetings, taking and circulating project meeting notes, chasing outstanding actions, drafting reports and presentation slide decks, analysing data, and coordinating and circulating customer communications.

Overall offer support in the delivery of a robust procurement service.

Business Administration support

Providing office and administration duties as required in the Business Support Team

Responding to customers and suppliers' queries, answering calls and relaying messages in a timely manner

Take and transcribe meeting minutes in an accurate and timely manner

Type up reports incorporating graphics and tables as required

Type up letters dictated or provided by the team

Monitor data quality of administrative input

Creating requisitions for purchase orders and logging them, coding and approving invoices all on our Oracle finance system following process and procedure
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