Contracts Specialist - Aberdeen, United Kingdom - Cammach Bryant

Cammach Bryant

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Our client is looking for a Contracts Specialist / Subcontracts Specialist on a permanent basis, located in Westhill, Aberdeenshire.

ROLE

Reporting directly to the Pipeline Group SCM Manager, the Contracts Specialist / Subcontracts Specialist will be responsible for defined elements of tendering as well as the pre-award and post-award SCM activities associated with the Pipeline Group.

The Contracts Specialist / Subcontracts Specialist will be part of a collaborative SCM and Tendering team that supports Pipeline Group to develop and deliver rigid pipelay tenders and projects Globally to all Regions, offering maximum value to the end client through locally tailored solutions, automation, and strategic supply chain partnerships.

Working alongside other Contract Specialists / Subcontract Specialists, they will operate within defined processes, procedures and systems, with an emphasis on continuous improvement and consistent, high-performance delivery.

This role presents an ideal opportunity for someone who has relevant commercial and contractual experience, who is highly numerate with excellent interpersonal, analytical, and administrative skills.

RESPONSIBILITIES

General:

Responsible for defined elements of the subcontracting activities associated with the Pipeline Group as delegated by the Pipeline Group SCM Manager.
Promoting awareness of and ensuring strict compliance with all Supply Chain Management ("SCM") processes and procedures, including the Code of Conduct, SCM Process for Procurement and Supplier Contracting Principles.
Supporting, on behalf of the budget holder, supplier selection, bid evaluation, recommendation, commitment and delivery of subcontracted products and services.
Delivering subcontracted products and services in accordance with approved budgets, schedule and agreed terms.
Development of productive working relationships with key internal and external stakeholders including other members of the Offshore Resources SCM team and the Pipeline Group.
Highlight areas of risk and opportunity to all relevant stakeholders.
Develop ideas and strategies to improve processes and procedures with a view of continuous improvement.
Management and periodic review of existing frame agreements.
Maintain a working knowledge of legal requirements, Industry rules and regulations related to contractual documents, performance of contract work, quality assurance requirements and business relationships

Pre-Award / Tendering:

Engage with internal stakeholders to understand their / the end client requirements, including attendance at internal tender kickoff meetings where required.
Develop and maintain SCM strategy documents and procurement plans, promote lessons learned and best practice.
Maintain up to date the Company Supplier Management Systems (supplier Pre-Qualification, Due Diligence and Screening)
Identify potential bidders and establish a bidders list.
Determine the appropriate contracting model i.e. frame agreement, subcontract, Call Off Order or Purchase Order.
Draft any contractual documentation required as part of the Request for Quotation (RFQ) package, including reviewing any main contract flowdowns, drafting subcontracts and Call Off Orders.
Prepare, coordinate and issue RFQ's in line with the agreed SCM strategy document or procurement plan.
Coordinate and manage any clarifications.
Review, evaluate (from a commercial and contractual perspective) and rank supplier proposals and quotations along with other disciplines, prepare bid comparisons.
Lead negotiations with suppliers with the purpose of achieving the most favourable positions for the Company from a commercial, technical, contractual, operational, quality and safety perspective and targeting savings against budget.
Make recommendations to award and prepare Supplier Commitment Approval (SCA) forms.

Post-Award / Contract Management:

Prepare award documentation.
Finalise and place subcontracts, call off orders and purchase orders as required.
Participate in the postaward kickoff meeting with the selected supplier.
The proactive identification, reporting and resolution of project issues.
Management of the Change Order process.
Accurate financial and progress reporting, including providing input to cost controllers.
Providing regular and accurate summaries and reports on the status of subcontracted activities to management as required.
Participate in internal project meetings where required.
Maintain contact with suppliers and expedite services and deliverables as per project schedule.
Execution of contract closeout activities ensuring that all completion certificates are issued, goods receipts and service entry sheets are entered into SAP, invoices are paid, Purchase Orders closed out, any bonds or guarantees are returned, residual warranty obligations are recorded, and a statement of final account is agreed.
Participate in lessors learned sessions and s