Part Time Business Administrator - Cardiff, United Kingdom - HM Prison & Probation Service
Description
Details:
Reference number:
Salary:
- £24,067 - £25,342
- Prorata
Job grade:
- Administrative Officer
- HMPPS Band 3
Contract type: - Permanent
Type of role: - Administration / Corporate Support
Working pattern: - Parttime
Number of jobs available: - 1Contents
About the job
Benefits:
Things you need to know
Location
- This position is based at HM Prison Cardiff Cardiff, CF24 0UGAbout the job
Job summary:
- Please refer to Job Description
Job description:
Overview of the job
This is a an administrative job within an establishment
Summary
The job holder will provide administrative support to residential staff and units maintaining the administration systems within specified timescales for the establishment.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Update Notice to Prisoners, Staff information Notice and Governors/Operational Order folders, making sure that a copy of the most recent documents are displayed on notice boards and remove when time expired
- Update the Cell Sharing Risk Assessment (CSRA) database and pass updated risk assessments to the wing manager
- Coordinates diaries / meetings for residential units and Head of Function
- Collate and update Personal Officer List on a weekly basis
- Act as a point of reference for the complaints process, log, allocate and distribute for responses on a daily basis and send reminders where necessary, to ensure deadlines are met
- Ensure the Black and Minority Ethnic (BME) figures are updated and returned to the Equality Team on a weekly basis
Undertake other administrative tasks including:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Coordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI's)
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Person specification:
- Please refer to Job Description
Behaviours:
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Benefits:
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Annual Leave
- Public Holidays
- Season Ticket Advance
Selection process details:
- This vacancy is using Success Profiles, and will assess your Behaviours.
- Feedback will only be provided if you attend an interview or assessment.
Security:
- People working with government assets must complete basic personnel security standard checks
Nationality requirements:
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements
Working for the Civil Service:
- The Civil Service Code sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open
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