Is Coordinator - Gloucester, United Kingdom - Safran

Safran

Verified Company

Gloucester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job description:

Reporting to the Regional CIO - UK & Asia, the IS Coordinator will be responsible for administrative tasks within the IT / IS departments.

The scope of work may include support of the IS activities at other sites within the UK & Asia Region.

Providing support to the Regional CIO - UK & Asia, Global CIO Office, department directors and managers with responsibility for a broad range of activities that will require consummate skills in multi-tasking and prioritising

Complementary description:

Perform general administrative duties for the Regional CIO and the department including: preparation of expense reports, spreadsheets and presentation packages, maintaining department organisational charts, ordering office supplies, generate charts and graphs, coordinate travel arrangements, coordinating logistics for workshops, file/archive, arrange meetings (scheduling, MS Teams setup, room bookings etc.), complete visitor access and compliance requirements, track team whereabouts and attendance
Collect information to help build departmental budgets and create budget progress reports
Complete purchasing requisition processing in SAP
Perform preliminary invoice review and issue resolution
Perform receipt of goods in SAP
Perform administrative activities to support IS process management such as collection of data from all the sites in UK & Asia, dissemination of information as required, consolidation of information for risk register update / review
Maintenance of Internal control schedule and documentation based on the feedback from IS management
Typing new procedures or updating existing procedures based on feedback received from the contributors
Internal/external correspondence coordination
Responsible for collection and dissemination of weekly highlights
Support special projects as determined by the Regional CIO

Job requirements:

Requirements:

A HND/C or equivalent coupled with 2+ years of administrative experience
Proficient computer skills particularly MS Teams, Word, Excel, PowerPoint, Yammer, One Drive, SharePoint, Outlook, and knowledge of Visio (graphic software)
SAP (or equivalent ERP) and Travel Booking Tool (Concur) experience is a definite asset
Good problem solving and organisational capabilities with attention to detail
Strong interpersonal and communication skills with a capability to influence and challenge peers & leadership. Able to engage effectively at all levels within the organisation
Resilient and able to manage ambiguity and complexity
Excellent problem solving skills
Rigour and attention to detail
Ability to work in a highpaced environment completing multiple tasks with tight deadlines and mínimal supervision
Good communication (both oral and written) skills, maturity, discretion and diplomacy
Flexibility, ability to change focus and adopt to changing corporate priorities
Time Management skills

Preferred:

Knowledge of aerospace business.
Knowledge of French Language is a plus

Specificity of the job:

n/a

Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defence and space markets.

Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible.

Safran has a global presence, with 76,800 employees and sales of 15,3 billion euros in 2021 and holds, alone or in partnership, world or regional leadership positions in its core markets.

Safran undertakes research and development programs to maintain the environmental priorities of its R&T and innovation roadmap.

Safran was ranked as the world's third best employer in its sector by Forbes magazine in 2021.

Safran Landing Systems is the world leader in aircraft landing and braking systems. The company has partnerships with 20 airframers in civil, regional, commercial and military transport, and supports 27,000 aircraft.