Administrative Officer - London, United Kingdom - QTemps

Description

We are urgently looking for a Administrative HR Officer with some HR experience to join the Barts Cancer Institute, Director's Office at Charterhouse Square until 30/08/2024.

• To effectively administer all HR processes including recruitment, right to work checks, personnel data management and appraisal processes in the Institute.
• To provide administrative, financial, and secretarial support to the BCI Director's Office and Teaching Office in their execution of Instituterelated tasks, and assisting in the planning and organisation of activities.
• To work as a member of the Institute's administrative and secretarial team, collating and maintaining uptodate records, including performance standard data management.
• To effectively manage projects, including Institute wide events, taking lead in setting up and seeing it through to completion.

• Liaise with HR to ensure the BCI are compliant with all relevant HR policies.
• Maintain all personnel record, data management and conflict of interest register for the BCI ensuring compliance with GDPR.
• Main point of contact for all Centre Administrators for any HR queries and act as Centre Administrator for the BCI Teaching Office, BCC IT and Director's Office.
• Collect and monitor performance standard data for the BCI throughout the year.
• To maintain, develop and manage databases/spreadsheets as required, particularly in relation to HR, personnel data and teaching activities
• Monitor mandatory training for staff and students including Research Integrity compliance and assist with preparation of the report presented to the BCI Executive Board.
• Provide administrative and secretarial support for the Patient Research Advisory Group and Scientific Advisory Board.
• Assist with the monitoring of elab book compliance for all staff and students in the BCI and reporting back to the BCI Executive Board.
• To help organise Institute meetings and make necessary arrangements, including booking rooms, preparing of agendas, circulating meeting notifications and papers, taking minutes and provide support for workshops and seminars when required.
• Provide administrative support for new business development projects which will help with the expansion of BCI teaching and research programmes.
• Develop and run new income generating projects including building relationships with external sponsors to generate third stream income for the University.

• Administrative/Secretarial experience
• Experience of working in higher education or NHS
• Knowledge of basic HR processes in a higher education setting
• Experience in using online recruitment systems like iGRASP or ROME
• Ability to prioritise a varied workload and meet deadlines
• Excellent organisational and record keeping skills
• Good written, verbal and numeracy skills
• Friendly, positive disposition
• Able to work unsupervised and exercise initiative
• Good team member
• Flexible and cooperative

• Monday to Friday

• Administration: 1 year (preferred)