Legal Team Assistant - London, United Kingdom - Dechert LLP

Dechert LLP

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

General Summary:
Provides diverse administrative and organizational support to the direct and in-direct assigned principal(s) and team. The individual will prepare documents and correspondence.

Additional responsibilities include external client contact and direct or indirect responsibility for preparation of monthly billing and a wide variety of other routine administrative tasks for the principal(s).

This role will provide support to the direct assigned partners and in-direct assigned principal(s), ensuring effective completion of tasks submitted to the Local Hub.

The Legal Team Assistant will work closely with the Legal Team Coordinator, Legal Team Assistants and Legal Team Administrative Assistants as part of a HUB model to complete tasks for the practice groups.

Job Description:

Essential job functions

Answer phones, transfer calls, take messages, establish conference calls and use voice mail
Handle written and electronic correspondence, including editing, adjusting language or terminology and correcting grammar where appropriate to improve work product.
Investigates and responds to client requests, including organising and sending materials to clients
Prepare client bills and associated cover letters
Prepare new matter reports and update list of client/matter codes
Maintains and processes client billing for principals, directly or indirectly.
Liaise with clients, investigating and responding to requests where appropriate
Manage lawyers' Outlook calendars
Maintain lawyers' time entries in Carpe Diem
Monitor professional development requirements for principals
Create and update comprehensive contact information using Dechert CRM best practices
Make travel arrangements and complete travel and expense reports in Concur
Manage workflow and coordinate projects with office services
Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
Use MS Office in preparation of documents, spreadsheets and presentations
Maintain document filing to firm standards including Kwiktag
Utilise iManage document management system for all documents
Review and process administrative and personal charges via BillBack
Delegates appropriate admin tasks to the Legal Team Administration Assistants, such as time recording, expenses, etc.
Performs all other duties as necessary and as assigned by your allocated principal, Legal Team Coordinator or line manager for efficient functioning of the Department, Office and Firm.
Maintain up to date handover notes to ensure consistent quality of service in case of absence

Interactions

The Legal Team Assistant will interact regularly with Firm Lawyers, paralegals and staff in facilitating the flow of all administrative work.

The Legal Team Assistant will also interact, from time to time, with clients, counsel and court personnel. The Legal Team Assistant will work regularly with other Dechert departments such as Administration, Finance, Hospitality, Reception, Dechert 24/7, Facilities and Office Services, as well as members of all Dechert regional offices

Knowledge, Skills and Abilities

Secondary level education required; university studies preferred
Previous legal secretarial experience in a law firm

- [English fluency at native or bilingual level]

Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Excellent interpersonal and organisational skills
High attention to detail and ability to multitask
Ability to prioritise and coordinate work
Ability to maintain confidential information
Ability to complete assignments within agreed deadlines by prioritising workload
Ability to maintain confidential information
Ability and willingness to learn new skills as they become necessary
Demonstrates confidence in approach, including proactively completing tasks that may be outside general scope of duties or requests submitted to Hub.
Demonstrates initiative and strong client focus, taking responsibility for tasks and issues, proactively taking ownership to ensure successful conclusion.
Team player, able to work well with others to achieve departmental or task specific goals.
Practice and foster an atmosphere of teamwork and cooperation

This job description is intended to provide an overview of the role, and is not an exhaustive list of tasks and responsibilities.

Additional Job Description

Location(s)

London, England

Time Type

Full time

Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination.

The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual's race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.