Administrator - Yeovil, United Kingdom - KBR
Description
Title:
Administrator
The role is responsible for the provision of administration support:
Key Tasks:
- Approving and processing invoices from suppliers using SAP
- Managing the invoicing mailbox
- Raising Service and Purchase Orders using SAP for the KBR facilities in Yeovil, Bournemouth, Basingstoke (UK), Olomouc (CZ) and Penang (MY)
- Maintain administrative processes and procedures to support the team in line with the KBR Management System.
- Act as a point of contact to receive incoming enquiries/visitors and either deal with or signpost as appropriate in an efficient and competent manner.
- Produce documentations such as standard letters, reports etc. in line with processes and standards. Where appropriate, assist with response to enquiries/correspondence.
- Managing supplier visits to arrange collection and deliveries for equipment to be calibrated
- Additional adhoc tasks within or aligned to required skills and experience.
- Office IT/Communications set up/orders
- Managing WIP reports for equipment currently at vendors
- General filing
- Supporting technician requests for parts and supplies
- Supporting admin needs for the KBR facilities in Bournemouth, Basingstoke (UK), Olomouc (CZ) and Penang (MY)
Qualifications, Experience and Skills:
Essential:
- Ability to work as part of an integrated team or individually as required
- Effective communicator both verbal and written with ability to produce accurate and timely reports
- Good Excel and Outlook skills
- Supply chain activities relating to Purchase Order fulfilment
- Document scanning
- Invoice preparation, generation for approval and issuing for commercial customers
- Quotation preparation, generation for approval and issuing to commercial customers
- Organisational skills plans well in advance, manages own time, reviews progress against plan
- Review and process supplier invoices against agreed contract prices and schedules using SAP
- Data population into entry into calibration databases
- Has worked in roles where he/she has had to accept responsibility for data accuracy within own remit and work area and compliance with company and or legal requirements
- Experienced with technical and administrative document control procedures
Desirable but not Essential:
- Working knowledge of SAP
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