Receptionist (12 Months Maternity Cover) - Beckenham, United Kingdom - Potter Raper Ltd

Potter Raper Ltd

Verified Company

Beckenham, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The hours of work will be from 8:30 - 17:30, the duties will mostly consist of but are not limited to:

Receptionist

Managing the switchboard (answering, transferring calls, referring inquiries, console operation etc.)
Meeting and greeting guests (maintaining security by ensuring the fire register is kept up to date)
General housekeeping around the reception area and the office (ensuring that the kitchens are well stocked and kept tidy)
Booking and management of meeting rooms
Collating information printing, binding etc
Managing office supplies (stationery and consumables), ensuring all stationary are replenished and kept tidy.
Liaising with the Directors as well as support staff (Marketing/Bids, Finance, HR, and Administrative), dealing with general enquiries where appropriate.
Providing document assistance, working on templates, general typing
Dealing with the post and doing post runs when required
Maintain a safe and clean reception area by complying with procedures, rules and regulations.
Assist with data Exchange on internal software (CMap)

Any other tasks which may be reasonably required.

Aftercare Admin

Liaise with the Aftercare Manager
Calling residents
Booking end of defects inspection
Completing spreadsheets
Issuing letters

You will express a willingness to learn. We are looking for someone who can assist any member of staff should they need it. Past office experience is not essential, but desirable.

Requirements:

Computer literate
Knowledge of Microsoft Programmes and Adobe Acrobat
High attention to detail
Be able to multitask
Work well within a team but also have the ability and confidence to work alone and take initiative
Have excellent organisation and communication skills
Ability to work under pressure and deliver to deadlines
Excellent telephone manner