Legal Administrator - Winchester, United Kingdom - Capsticks Solicitors LLP

Capsticks Solicitors LLP

Verified Company

Winchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Winchester, Hampshire, United Kingdom

Competitive Salary & Benefits

Permanent - Full-time

Job reference:
LR936584WinSLA

Location Winchester

Hybrid working

The Divison

The Housing division is thriving and carries out real estate transactions such as major development work, plot sales, right to buy, stair casing and shared ownership.

It also has a very successful housing management department supporting housing associations with landlord/tenant matters.

The Role and Responsibilities

The Legal Administrator's principal role is to provide fee-earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential non fee-earning tasks by assisting in the management and execution of their day to day workload.

The main duties will include:

Arranging conference calls, meetings, travel and booking conference rooms;
Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support;
Preparation and collation of Bundles/ebundles, ET3 forms, formatting/collating work to be sent to clients
Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files;
Acting as a point of contact for internal and external clients;
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
Data entry and managing spreadsheets;
Drafting general and basic correspondence as required.
Managing archive files in/out
Uploading docs to VF
Courier booking
Processing outgoing post and managing special deliveries
Efiling
Client care letters
Billing/managing disbursements processing invoices and checking and liaising appropriately with Finance
Fee earner expenses
Feeearner travel and restaurant booking
Searching for docs on Mimecast
Support seminar/event organisation
Preparing team sheets
Updating Interaction/other databases
Feeearner diary management
Delegating to appropriate resources within the firm
Inbox management

Skills and Experience

Knowledge of Microsoft Word, Excel and PDF software
Strong interpersonal skills
Good phone manner
Highly organised and proactive
Conscientious & approachable
An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Capsticks is an inclusive employer

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential.

Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.