Pa and Administrative Assistant - Croydon, United Kingdom - Harris Federation

Harris Federation

Verified Company

Croydon, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Do you have extensive administration and PA experience? We are currently looking to appoint a diligent and organised PA to support and oversee the Leadership Group of Harris Invictus Academy Croydon.

About Us
Harris Invictus Academy is a vibrant, happy and successful school at the heart of the community. We know that our young people have incredible strengths and talents which we nurture. We encourage them to flourish and grow into excellent ambassadors for theAcademy and for our community.

The Academy has a roll of 1,000 students, including a thriving Sixth Form, and whilst we were only founded in 2014 we are rated 'outstanding' by Ofsted [and oversubscribed by parents].

Main Areas of Responsibility

Administration and diary management for the Principal:

To present the professional and welcoming face of the academy to all visitors, staff and students, including telephone callers and organising refreshments as appropriate.
To manage the Leadership Group's diaries for all appointments and meetings, ensuring a manageable schedule is maintained, it is kept up to date and if needed a daily overview with documentation provided to the Team.
To be the first line of contact between the Team and any phone calls, requests from staff or visitors, ensuring only appropriate contact is made.
To liaise with Federation admin teams and PAs across the Federation as appropriate.
To be able to proofread documentation on behalf of the Team and make amendments or suggestions as necessary.
To track delegated tasks where required and monitor progress, chasing any documentation or responses not received and keeping the Team informed as appropriate.
To type up, disseminate and file all agendas and minutes for meetings involving the Team as required.
To maintain filling systems, both hard and electronic copies as appropriate.

Qualifications & Experience

Qualifications:

Appropriate degree or equivalent level of education
Trained in the use of a variety of ICT packages
Knowledge of personal assistant roles and responsibilities
Training in typing and formatting of a variety of documents including spreadsheets

Experience

At least two years working in school or other educational establishment
Working in an inner city school or with inner city students
Experience of working to targets and deadlines
Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required
Experience of managing diaries at a high level, including communication with a range of audiences.
Experience of managing high profile events
Experience of developing policies, processes and procedures

Personal Qualities

Ability to communicate well both orally and in writing
Ability to work to deadlines
Ability to communicate exceptionally well with parents and carers as well as other stakeholders in the academy
Ability to manage own workload and on own initiative
Ability to develop quality control systems
Ability to develop and maintain good relationships with a wide range of people, from parents, governors, pupils to outside agencies
Commitment to promoting equality and diversity
Empathy with the aims and objectives of the Harris Federation

Next Steps

Professional Development & Benefits
Our people are at the heart of our success.

We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre.

We invest in our staff with support, coaching, mentoring, and a wide rangeof top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan includingaccess to a virtual GP, electric car scheme, 26 days' annual leave (plus bank holidays) for staff who work across the full year, and many other benefits.

Safeguarding Notice

Equal Opportunities

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected.

We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutuallysupportive learning and working environment.