Operations Assistant - Cheddar, United Kingdom - Cheddar First School and Preschool

Description

• As a member of the Operations team, support with the smoothrunning of the operational element of the school business
• To provide effective administration within the school office
• Promote a businesslike office environment, forming excellent relationships with parents and staff
• Contribute to the overall ethos and aims of the school and meeting the needs of the children
• To safeguard the children of the school

• Responsible for checking SIMS Attendance register. Children absence to be investigated and record details in SIMS.
• Maintain the SIMS database in school for pupils and update records accordingly. This will include sending and receiving common transfer files (CTF) when pupils start and leave.
• Send texts out to parents if required.
• Monitor attendance and produce reports as required.

• Ensure all visitors sign in the visitor book and are given a badge and are aware of safeguarding procedures within the school.
• Ensure all visitors are aware of the fire procedures in school.
• Assist with the administration of school trips, visits and coaches, and then draft letters to send to parents/carers.
• Order supplies as necessary with authorisation from the Headteacher or Operations Officer.
• Update website as and when with letters and events and keep calendar up to date.
• Open post daily and respond where necessary.
• Keep copies of all signed delivery notes and file accordingly.
• Prepare letters as advised by the Headteacher or class teacher, including weekly/monthly bulletin/newsletter.
• Liaise with club providers for dates, costs and payments when not directly provided by school.
• Assist with the arrangements for school visits, induction days and major events such as open afternoons/evenings; school plays; awards and events.
• Liaise with Central Team for operational matters such as finance, human resources and health and safety when required.
• Provide confidential secretarial service to Headteacher, Senior Leadership Team (SLT) and Operations Officer to include correspondence, reports, references, mail, diaries, appointments and meetings.
• Cover break and lunchtime duties when required.
• Monitor the preschool mailbox.
• Assist with preschool administration.

• Edit and circulate menus in accordance with relevant weekly cycles.
• Collate the lunch orders, process and communicate through to the production kitchen team daily.
• Follow daily procedures for catering to specific school need.

• Ensure that the school site is safe and presentable each day. This may include carrying out routine checks of the site.
• If a fault is reported or occurs, try to establish urgency and contact relevant tradesperson.
  Order cleaning supplies as necessary.

• Following relevant training, assist with first aid for pupils. If a child needs to be given medicine, make sure parent completes the relevant form and keep medicine in the locked medicine cupboard.
• Order First Aid supplies as and when necessary.
• Record any accidents/incidents in the relevant log.
• Advise Operations Officer of any reported or potential health and safety problem.
• Working with the Operations Officer, ensure emergency procedures are updated termly or when required.

• Provide admin support to the nursery including inputting of finance and processing claims.
• Use ParentPay to manage payment for trips, clubs and lunches. Includes setting new pupils up on the system and year end procedures.
• Ensure all income taken from parents is placed in the safe and make sure it is locked at night.
• Perform regular upload of new pupil data onto ParentPay.
• Assist with the organising of afterschool clubs, including managing bookings, registers and payments on ParentPay.
• Compile, create and send parent invoices, cross check invoices with bank statements for Preschool

• Company pension
• Flexitime
• Sick pay

• Monday to Friday