Document Production Specialist - London, United Kingdom - Dentons

Dentons

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Duration: 12 Months Fixed Term Contract

Location:

UK

Reports to:
Document Production Manager

Type of Role:
Remote

Reference no: 6145

The Role

To work as part of the document management team to provide the Firm with first class professional, accurate and timely document management production service.

Evening shift - 5pm until midnight (Monday to Friday).

Required experience, skills, and attributes

Responsibilities

Extensive Document Production (creating, formatting and amending) across all Firm's systems.
Managing document conversions.
Preparing Pitch Documents.
Tikitlinking documents.
Transcribing BigHand dictations.
Populating LaserForms.
Producing Excel data sets (as directed).
Producing PowerPoint presentations and using software (as directed) i.e. Templafy.
Work closely with our Brand department to ensure documents are Housestyle.
Accurately interpret feeearner instructions and seek clarification when needed if instructions are complex.
Proof read and quality check work to ensure it is completed to the highest standard including checking all amendments have been made and ensuring the document makes logical and grammatical sense.
Ensure feeearner/Practice Support Executive (PSE) is kept up to date with progress on their work request.
Ensure documents are delivered in the required timescale escalating as appropriate to the DPM and keeping feeearner/PSE updated, with as much notice as possible, if a deadline will not be met and reason for deadline not being met.
Use judgment to refer outstanding work to our outsource provider, to enable the deadline to be met, liaising with the DPM as appropriate.
Providing support to users on technical document production queries.
Ability to repair problem documents either on their own or with support from IT.
Test and troubleshoot new IT systems and ensure these are smoothly rolled out, working alongside IT/Brand/BD Departments as appropriate.
Share knowledge and proactively suggest changes as appropriate across the team to enable continuous improvement.

Personal Attributes

Excellent Team Player.
Excellent communication skills.
Excellent eye for detail.
Advanced Knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Nuance, and any other systems implemented by the firm.
Familiarity with Real Estate and Banking transactional documents would be an advantage.
Flexible and dependable.
Able to remain calm under pressure and work to tight deadlines.
Conscientious, approachable, and enthusiastic.
Resilient and able to deal with issues as they arise.
Proactive and highly motivated.
Ability to use initiative.
Able to build confidence, respect, and trust with others.
Willingness and enthusiasm to work with and support teams and practice groups.

Firm Profile

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

We welcome you to learn more about diversity and inclusion at Dentons. Inclusion and Diversity

Equal Opportunities

NO AGENCIES PLEASE

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.