Office Manager - Coventry, England

Job summary

We are seeking an experienced Office Manager or Site Administrator to join our team in Coventry on a temporary contract running until the end of November. The successful candidate will play a key role in ensuring the smooth day-to-day running of the site, supporting operational and administrative functions.

Responsibilities

• Manage DSE (Display Screen Equipment) risk assessments for the site, reporting and correcting issues where possible.
• Provide general administration support including filing, writing letters, taking notes, and creating presentations.
• Prepare, collate, and complete data for weekly and monthly reporting deadlines.
• Take minutes and meeting notes, distributing them to relevant stakeholders.
• Order and manage office supplies and stock within a fixed budget.
• Ensure all colleagues are trained in line with both hard and soft FM (Facilities Management) requirements.
• Create and maintain effective administrative systems across the site.
• Support engagement initiatives to promote a positive working environment.
• Identify and support the development of team members, contributing to succession planning.
• Use internal HR systems and processes to support best practice in people management.
• Oversee payroll and absence management processes to reduce disruption and maintain engagement levels.
• Provide financial administration support where required.
• Demonstrate professionalism and uphold company values in all activities.

Qualifications

• Qualified and experienced in administration or office management.
• Strong organisational skills with a high attention to detail.
• Excellent written and verbal communication skills.
• Able to manage multiple priorities in a fast-paced environment.
• Confident with Microsoft Office and other relevant software systems.
• A proactive and positive attitude, with the ability to work independently or as part of a team.

Job description