Team Administrator - Manchester, United Kingdom - Savills

Savills

Verified Company

Manchester, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Key Responsibilities

Administrational Support:

Provide full administrative support to all members of the team where required
Arranging meetings for the team
Drafting, issuing and processing invoices
Maintaining and monitoring outstanding invoice debt and chase payment accordingly
Processing team expenses
Booking transport and accommodation for the team
Support with organisation of client events
Deal with telephone enquiries and book viewings
Adding new enquiries and contacts to the database
Ensuring all RICS registered staff are up to date with membership and CPD requirements.
Updating and maintaining Outlook/Microsoft Dynamics contacts
Management of our applicants database (Agent's Insight)
Management and maintenance of electronic property files
Updating and/or formatting schedules, spreadsheets, presentations, marketing collateral, reports, pitches and correspondence
Open and closure of jobs
Diary management for directors and surveyors
Setting up, overseeing and managing the financial planner to ensure accurate forecasting
Setting up, overseeing and maintaining files on company systems
Logging disbursements on Agency Pilot
Organising and attending company and client events as and when required
Providing holiday cover for administrational support team members**Agency Support**:
Gathering comparable information for surveyors
Acquiring personal knowledge and market awareness of properties
Drafting property sales details from marketing reports
Uploading new properties to the company database and website
Ordering Sale Boards, Virtual Tours, Floor Plans and EPC's
Dealing with telephone and online property enquiries
Adding enquirers to the company database
Sending out property mailshots to enquirers
Organising viewings
Researching, compiling and sending targeted mailshots
Drafting and issuing relevant documentation during the sales process e.g. Heads of Terms
Monitoring sales as they proceed and liaising with surveyors and solicitors as and when necessary
Attending weekly agency meeting**Professional Support**:
Creating appendices and tables and inserting photographs into reports
Proofreading, formatting and collating professional reports prior to sending to clients
Drafting, issuing and chasing documents e.g. Rent Review Memos

In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time.

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Key Skills

At least 1 years' experience in a similar role
Comprehensive knowledge of Microsoft Office including Excel, Word, PowerPoint and Outlook
Fast and accurate typing
Excellent communicator and telephone manner
Excellent time management skills and attention to detail
Good team player but also able to work on their own and use their own initiative
Excellent organisational and administrative skills able to prioritise multiple tasks and deadlines and good attention to detail
Ability to work under pressure, prioritise and multitask
Maintain a high level of professionalism when dealing with clients and colleagues

Team Overview
The Manchester Licensed Leisure team is formed of 2 Directors, 2 Associate Directors and 1 Associate.

The Leisure and Trade Division comprise 3 teams with a total of 62 people, of which 9 are administrators, across 8 locations.

We provide advice across arange of disciplines in respect of pubs, holiday parks, mobile home parks, marinas, garden centres, golf clubs, children's nurseries, along with providing advice in the automotive sector.

***Find out more about Savills offer