Team Assistant - London, United Kingdom - Charles Taylor

Charles Taylor
Charles Taylor
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Overview:


Reference
668031


Salary
£/annum


Job Location:


  • United Kingdom
  • England
  • Greater London
  • London

Job Type
Permanent


Posted
22 April 2024


The Marine Team Assistant provide administrative support to the London-based Marine team on the day to day running of the business.


Key Responsibilities

  • Case creation and management, including the following tasks:
  • Open new cases, register same on our various core systems and support the ongoing management of these cases, in these systems e.g. CTA's internal Case Management and Accounting (CMA) system, Go-Trex, & eCases
  • Ensure the correct case related expenses and disbursements are entered onto CMA before any invoices are processed by CTA's Working Capital team; investigate and resolve any discrepancies
  • Produce case related MI, as required
  • Close eCases and ensure they are appropriately managed prior to being destroyed
  • Running sanction checks and maintaining an uptodate sanction check library.
  • Setting up funds
  • Inclusive of sanction checking and completing snow tickets
  • Liaising with billing and treasury team
  • Travel management e.g. coordinating travel arrangements
  • Sending out meeting communications Document creation e.g. preparation / proofreading of reports, letters and general communications with clients
  • General adjuster support, including the following tasks:
  • Being a point of contact for issues with time recording
  • Managing and monitoring of Timebars
  • Marketing and client events e.g. assist with the arrangement of special events and market seminars, including the RHL Course
  • Build strong relationships withAdjusters, Internal stakeholders and external clients, where appropriate, and proactively follow up on related queries / issues.
  • As required, support the team in the delivery of external support services e.g., Association of Average Adjusters
  • Perform other support activities and provide general assistance to adjusters to ensure the efficient running of the team
  • As requested by your Line Manager the Job Holder will also perform reasonable ad hoc duties within the Job Holder's capabilities.

Required Skills:


  • Previous experience providing administration / secretarial / PA support in a corporate environment
  • A great team player, who is also able to work independently
  • General secretarial skills, including diary management.
  • Microsoft Office Word and Excel at intermediate/expert level
  • Demonstrates attention to detail and a desire to get things done "Right First Time"
  • Professional and responsive approach
  • Proactive and efficient
  • Flexible, with a handson approach to getting work done
  • Excellent communication and interpersonal skills
  • Selfmotivated
  • Results / deadline orientated

Equal Opportunity Employer

Contact information:

Arjaree Shackleton
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