Office Manager - London, United Kingdom - Kelly Services

Kelly Services

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Title:
Office / Administration Manager

Shifts: 09:00am - 17:00pm Monday to Friday (12 months contract potential extension)

Salary: 55,000 per annum

Location:
London, UK

Reports to:
General Manager, UK & Ireland

The Role:

Due to our successful and continuing growth in our clients Pharmaceutical Company based in London are recruiting an Office Manager to support daily operations across our UK team.

The position requires extensive coordination and communication with local, regionaland global teams, as well as with our external partners and suppliers.

The Office Manager will be responsible for establishing and maintaining policies and procedures, coordinating internal business processes such as finance and procurement and using up-to-date IT systems and App-based solutions.

The right person will be an excellentcommunicator, highly motivated and solution orientated. The ability to work effectively in a fast-paced changing corporate environment is critical to success in the position.

Roles and responsibilities

General office coordination duties

Manage schedules, calendars and appointments, including a shared team diary
Implement and maintain all office related procedures
Procure and maintain necessary equipment and supplies for the office
Oversee travel arrangements and operations, working with the corporate travel agency
Coordinate & followup all confidential document storage, retrieval and waste management

Facilities maintenance support

Collaborate with the facilities team & the UK's serviced office team on building maintenance
Undertake and coordinate building safety requirements including fire warden and evacuation training and procedures
Coordinate with suppliers and services providers for all tenant maintenance responsibilities and office equipment
Work closely with IT in relation to communication, security, workstation, and office equipment systems
Receive and send incoming & outgoing IT equipment

Meetings and events coordination:

Organise and/or support the organisation with general meetings, townhalls, offsites etc.
Book conference rooms and available offices for meetings, assisting with video call preparation and ensuring IT devices are fully functioning
Organise catering for business meetings

Administration support:

Attend to and assist staff with general administration tasks and requests
Coordinate with IT and assist staff with the creation and maintenance of SharePoint sites
Set up and maintain various corporate subscriptions
Help to guide and support staff with IT, HR, Finance and Contract Management related policies, procedures and online forms
Provide contract/agreement support, including local filing, tracking and local/global coordination and notification
Welcome new staff members and assist them with onboarding requirements

Here's What You'll Bring to the Table:

5+ years' experience in similar role
Experience with office relocation's a plus
Team player and collaborative approach
Customer minded and service orientated
IT affinity, particularly with Office and AV equipment
Excellent verbal and written communication skills
Ability to establish and maintain effective working relationships with coworkers, managers, and clients
High degree of personal drive and agility
Right Mindset and values

Kelly Services are acting as an Employment Agency in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit theKelly website and have a look into the Privacy Statement.