Plastic Surgery Rota Co-ordinator - East Grinstead, United Kingdom - Queen Victoria Hospital NHS Foundation Trust

Queen Victoria Hospital NHS Foundation Trust
Queen Victoria Hospital NHS Foundation Trust
Verified Company
East Grinstead, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

An exciting opportunity has arisen to join our Plastic Surgery team at the Queen Victoria Hospital as a Rota Coordinator.

The successful applicant will work alongside out Rota Manager, as part of our wider plastic surgery team. They will be expected to deputise for the rota manager in their absence.

A competent and highly motivated individual is required to provide a high quality rota to our medical staff. The successful applicant will assist in the day-to-day management of our weekly medical rota and our on call rotas.

Possession of strong IT skills, with great attention to detail and accuracy is essential for this role. Additionally, excellent communication skills will assist the post-holder in maintaining regular contact with junior and senior medical staff, as well as our administration and management team

Experience in managing and supporting medical rotas is desirable for this position, though not essential.

  • Assist in the day to day operational management of medical staffing rotas.
  • Identifying and resolving rota issues in a timely manner, whilst meeting the needs of the department.
  • Ensuring staffing issues are communicated accurately, notifying relevant parties of potential problems whilst working towards resolving them.
  • Assist in the day to day operational management of the rotas. Ensuring rotas are managed accurately and in accordance with WTD and the applicable Terms and Conditions of service, ensuring safe staffing levels at all times.
  • To assist in the management of sickness absence reporting and monitoring, annual leave and study leave processes for medical staff ensuring compliance with our Standard Operating Processes and that minimum staffing levels are not compromised.
  • Liaise with clinical and nonclinical managers to produce and publish rotas in accordance with standard operating procedures. Where rota amendments are required, agree these with the rota manager and ensure all relevant staff are advised.
  • Support the Medical Recruitment team in relation to the recruitment and induction of junior medical staff as required.
  • Working in partnership with managers, clinicians and administrative staff to deliver key targets and ensure a safe, effective and efficient service is maintained.
Rated GOOD overall with outstanding care by the CQC.

A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

A centre of excellence, with an international reputation for pioneering advanced techniques and treatments. Everything we do is informed by our passion for providing the highest quality care and the best clinical outcomes.


At QVH we are proud of our achievements and our specialist services continue to record excellent clinical outcomes for patients.

We regularly receive excellent results from patient satisfaction surveys and on average 98% of inpatients say they would recommend the hospital to their family or friends.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.


Job Summary:


  • The post holder will be responsible for the production of compliant rotas for the Plastic surgery Department. Ensuring the smooth running of all aspects of the clinical rota system.
  • Responsible for ensuring all service commitments (theatres and clinics) are fully staffed for each firm.
  • Responsible for covering staffing issues due to rota gaps or sickness.
  • Responsible for advising the plastics team/hospital of any changes/alterations to the rota on an ad hoc or permanent basis in a timely manner.
Main Working Relationships

  • Internal
  • Rota Manager
  • Consultants
  • Registrars
  • CT/JCF
  • Service Coordinators
  • Service Manager
  • Plastics secretaries
  • Theatre Staff
  • Nursing Staff
  • Outpatients Staff
  • Medical Workforce
  • Medical Education
  • 2 External
  • Spoke Site Service Coordinators
Management of rotas

  • Responsible for the production of rota's, at least 8 weeks in advance, whilst maintaining the accuracy of several weeks of rolling rosters in regards to any changes/updates etc.
  • Ensure total familiarity with all rota systems for all medical staffing within the Plastics Department, including regular and incidental variations.
  • Responsible for assigning the correct level of staff to the Plastics Department commitments.
  • Responsible for pulling reports from the leave system and recording information correctly on rotas, at the same time, checking that consultants clinics have been cancelled to ensure patients do not attend unnecessarily. Identify where we have staff available to run extra theatres/clinics, liaising with the appropriate manager.
  • Use innovative approaches to ensure the rotas are fully covered. Whenever possible, without the need for bank or locum shifts should sickness/emergency leave occur.
  • Ensuring the J
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