Fleet Administrator - Birmingham, United Kingdom - ADI Group

ADI Group

Verified Company

Birmingham, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for a Fleet Administrator to join our busy team in Birmingham

To support the business in the development, implementation, and maintenance of administrative systems, policies, and procedures to enable the company to operate effectively and efficiently.

Fleet Administrator Responsibilities:

Maintaining vehicle service, maintenance, MOT, Tax and V5 records and documents for company vehicles and pool cars.
Management of any relevant emission charges and toll passes/ tags.
Ensuring Vehicle check records are completed and administering logs of the records.
Escalating where the checks are not completed inline with the company process of escalation
Managing the grey fleet checks, license checks and managing the copy of documentation for grey fleet such as insurance MOT and service history as required.
Administering and coordinating issue of new and replacement vehicles
Coordination of pool vehicles and driver log
Coordinating and administering the scheduled service and maintenance of company vehicles
Coordinating and administering the repair of company vehicles
Negotiate and establish repair cost or parts pricing with commercial vendors.
Arrange hire vehicles as required
Collation and analysis of information to include:
Mileage and fuel costs
Service schedules and maintenance histories
Car availability and vehicle locations
Process purchase requisitions and invoices associated with company vehicles
Maintain company fleet records and documentation in accordance with company policy, legislative, health and safety requirements
Attend meetings when required, e.g. programming meetings and team meetings
Dealing with Insurance queries and reporting of incidents to the group insurers and the senior management team.
Maintaining the insurance online database and the adi company vehicles log with any additions and removals of vehicles
Coordination and Issuing of fuel cards
Answering the phone
Supporting in the administrative duties such as raising invoices jobs, inputting timesheets and purchase invoices and dealing with queries on the internal project management System (Evo M)
Ad hoc admin duties including hotel bookings for engineers, ordering of consumables and general admin duties

Fleet Administrator Requirements:

5 GCSE's or equivalent at Grace C or above (to include English and Maths)
Proven administration experience
Previous experience managing client orders and processing of invoices
Strong PC skills in MS Office in particular Excel and Word.
A positive "can do" attitude
Be reliable and consistent
Demonstrate a confident and determined approach
Have a high degree of enthusiasm and selfmotivation
Demonstrate a methodical approach and ability to meet deadlines
Have excellent time management and organisational skills
Demonstrate a keen eye for accuracy and attention to detail
Have a logical, precise and accurate approach to work
Be able to work on own initiative and as part of a team
Have strong problem solving skills
Demonstrate a professional manner and dynamic personality with strong command of the English language
Be resilient and able to cope under pressure
Able to work flexibly and prioritise workload
Have strong customer service and communication skills
Demonstrate good numeracy and analytical skills
Have excellent interpersonal skills with ability to build relationships
A proactive approach with the ability to work without supervision take ownership, accountability and make decisions without daily guidance

About us:

As a multi-disciplined engineering firm, adi Group has a number of expert divisions, spanning across a variety of markets and sectors.

Providing bespoke services to clients across the UK and Ireland, adi Group utilises its expertise and customer-centredapproach to consistently deliver innovative engineering solutions without a break in the supply chain.

Serving as a client's single point of responsibility, adi Group overturns UK engineering's niche model to offer clients 360° support across the spectrum - from the smallest expert installation or maintenance contract to large-scale capital projects.

End-to-end,full lifecycle support.