Health Records/scanning Bureau Clerk - Coventry, United Kingdom - George Eliot Hospital NHS Trust

George Eliot Hospital NHS Trust

Verified Company

Coventry, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title:
Health Records/Scanning Bureau Clerk

Hours per week: 25 hours per week - Permanent

Salary:
£22,383 per annum pro rata

Closing Date: 30th June 2023

Interview Date:

TBC

To provide a timely and accurate Health Records Service to all wards, Outpatient Departments and other departments throughout the Trust.

To carry out a wide variety of key tasks to ensure the smooth running and delivery of a highly effective and proficient health records and scanning bureau service.

A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.

JoinTeamEliot

Duties will include pulling and filing of case notes, clinic preparation, processing requests, answering the telephone, prepping and scanning records and general clerical duties.

This will be a fast moving target driven environment working with accuracy to tight deadlines.

Here at George Eliot our vision to'excel at patient care'takes centre stage.

An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate employees who share our corporate values which underpin everything we do.

Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:

Effective Open Communication

excellence and safety in everything we do

Challenge but support

Expect respect and dignity

Local health that inspires confidence

Benefits:

On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, on-site discounted gym, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.

2 full time positions have become available offering the opportunity to join established teams within the Health Records Department.

The team provides support to all departments within the Trust providing patient records for outpatients, in-patients and ad hoc requests.

We also provide electronic patient records for the Trust. The team work to high standards and are target driven to achieve the best patient care possible to our community

Purpose

To provide a timely and accurate Health Records Service to all wards, Outpatient Department and other departments throughout the Trust.

To assist with the scanning of patient case notes and Emergency Department documents in the Health Records Scanning Bureau.

Main duties and Responsibilities

Prepare files for scanning to ensure that files are organised to the Trust's agreed

format.

To scan prepared records.
Validate records to ensure documents scanned are accurate and legible and can be

retrieved.

including scan on demand.

To prepare health records and documentation for outpatient clinics to provide best

possible patient care.

To pull health records for outpatient clinics in accordance with agreed procedures using

speed and accuracy to meet set deadlines. On receipt of internal and external

communications to locate, retrieve and forward records within stipulated time scales.

To ascertain whereabouts of health records to ensure clinics are complete.
To assist in extensive searches of internal locations, and library searches for misfiles

following set procedures to locate missing notes, to enable clinics to be complete and to

ensure notes are accessible for authorised users

To raise new sets of notes in accordance with agreed procedures.

To plan and organize own time to ensure workload is prioritised and deadlines are met to ensure health records are in outpatients on time providing best possible patient care whilst continuing to fulfil other tasks and daily procedures of the department.

Relationships

Special Requirements

To provide and receive routine information verbally, in writing and electronically to inform

work colleagues, patients, public and external contacts authorized to receive this

information

To raise new sets of notes in accordance with agreed procedures.
To plan and organize own time to ensure workload is prioritised and deadlines are met to

ensure health records are in outpatients on time providing best possible patient care

whilst continuing to fulfil other tasks and daily procedures of the department.

To assist colleagues using previous knowledge and experience with any queries relating t

to health records duties.

To be able to lift heavy boxes, push trolley's exerting moderate physical effort on a daily basis in

the preparation of clinics and any other duties within the department.

To maintain health records files taking the necessary action to replace and destroy in accordance

with agreed procedures to ensure that the information within is easy accessible for medical staff,

filing any loose reports etc in the relevant section o