Executive Assistant - Lincoln, United Kingdom - Red Carpet Ready Ltd

Red Carpet Ready Ltd
Red Carpet Ready Ltd
Verified Company
Lincoln, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

beBee Recruiter
Full time
Description

ABOUT THE ROLE
Red Carpet Ready are the UK's Largest Dress Specialists, just listed as the UK's 39th fastest growing female-led company.

We are a seasonal business which is growing at a rapid rate which means higher demands during a concentrated period of the year.

This is an exciting, varied & demanding Senior Manager role, reporting into the CEO.

This crucial position oversees, coordinates & manages every stage from customer order placement, through to our factories/suppliers, through to the customer receiving the product.

Whilst you are not initially managing direct reports, you are coordinating & chasing our suppliers, meeting order fulfilment deadlines & managing your own varied workload.

We are searching for skilled & proven individuals - you must show evidence of experience in a similar role & be able to demonstrate the required skills through our recruitment process.


You will be a career-orientated & hands-on individual who is extremely capable, thrives under pressure & 'makes things happen' as the right hand to our CEO.

You will be at the heart of decision making within the company, shaping future business development & making an impact at a core level - ultimately, this role will grow alongside the company.

Being dynamic is key.


You will have a natural ability to use software packages, especially Excel, pull & present data, validating it & making recommendations on the back of your analysis.


Excellent problem-solving abilities are essential, & you will have direct responsibility for several specific areas of the company, but you will be able to turn you hand at almost anything needed to deliver the company's objectives & vision.

Therefore, you must be able to multitask & adapt quickly. You will also be involved in coordinating & delivering key deadlines & business development projects across the company.


Each year, you will also head up the coordination of our new RCR Exclusives dress designs, working with the creative team to implement ideas & roll them out through our factories & suppliers.

You don't need any experience around fashion & design, but you do need excellent attention to detail & drive.

As the UK's Largest Dress Specialists, you will be responsible for meeting the deadlines of 1000s of customer orders. You must be deadline-driven, capable of problem solving, driving results, & ensuring everything is delivered on time and accurately.


During our peak season, from September to May, your main focus will be on customer order placement, fulfilment, & liaison with factories & suppliers.

Outside of our peak season, you will be heavily involved in projects, business development & peak season planning.


RESPONSIBILITIES

Operations

  • Account managing our factories & suppliers.
  • Analyse & produce reports as well as putting forward recommendations to the CEO on what to produce & buy.
  • Track & chase all goods across all couriers from origin to delivery.
  • You will be responsible for overseeing the order fulfilment process from our retail team to factories, factories to customers at all times & be aware of exactly what is happening & any time throughout.
  • Be responsible for liaising with suppliers on quality issues, customer returns & KPI performance.
  • You will have the ability to produce reports, analyse data & with the CEO's input, suggest proposals to ensure our bestselling products are always in stock based on trend analysis.

RCR Exclusives Dress Label

  • You will be part of the RCR Exclusives Team, heading up the overall coordination & communication into our factories, ensuring the Collection is delivered to specifications & on time.
  • Fashion experience is not required you need a high level of attention to detail, data literacy & excellence coordination skills.

Day To Day

  • Channel customer orders onto the necessary systems, ensuring order accuracy.
  • Facilitating customer & supplier orders placed & ensuring on time delivery.
  • You will manage & track the order bank by various spreadsheet systems, online inventories & various technology systems.
  • Proactively updating our retail team on goods in.
  • Update multiple spreadsheets & documents daily with attention to detail.
  • Reconciling invoices to agreements, & reconciling invoices to ensure discounts issued.
  • As part of coordinating our exclusive dress collection each year, you will assist the CEO on keeping all spend within budget & provide regular updates to the management team.
  • Identify and implement opportunities to automate and streamline processes, including actively identifying cost reduction opportunities.
  • Continually review & improve company processes across your areas & across the company.

Business Development/Strategy/Project Management _
(outside of peak season, from June - August)_

  • You will be part of the strategic team, first in identifying & researching business development opportunities & then taking ownership to project manage these.
  • You will be involved wit
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