Finance Administrator - Edinburgh, United Kingdom - The Rock Trust
The Rock Trust
Edinburgh, United Kingdom
Verified Company
2 weeks ago
Description
Job Title:
Finance Administrator
Contract:
Permanent. 35 hours per week.
Location:
Edinburgh Office - with some home working
Salary:
£22, £25,295.91 per annum (depending on experience and qualifications).
Mission Statement To prevent youth homelessness and to support young people to build better futures.
Context Rock Trust is looking for a self-motivated, proactive and enthusiastic Finance Administrator to join our team based in Edinburgh. The successful individual will be well-versed in the functionality of finance as a whole and have an ability to work to deadlines, whilst maintaining excellent accuracy in all aspects of your work.
Reporting to Finance Manager
Responsibilities
People & Finance
- Process Purchase requisitions on company credit cards for staff members including the ordering and payment of goods, liaising with staff regarding queries and monitoring delivery of goods.
- Credit card reconciliation for the SMT.
- Assist with the preparation and processing of payroll and expenses.
- Monitoring, updating and reporting of mileage documentation liaising with staff to ensure their documents are uptodate and accurate.
- Work with the Finance Manager and Finance Officer to undertake projects, researching and liaising with facilitating colleagues across the business to ensure deadlines are met.
- Assisting all departments with financial information, providing timely and accurate financial information when required
Purchasing & Supplier
- Assist the Finance Officer with data entry on SAGE, including purchases, payments, sales invoices and receipts, as and when required.
- Assist with weekly supplier and staff pay runs, monthly direct debits and sales invoicing, as and when required.
- Assist with liaison with suppliers and external stakeholders including collaboration with other team members, regarding any payment/invoicing issues or queries.
- Assist with liaison between The Rock Trust and service providers and contractors to ensure that the organisation receives the most effective service.
- Assist with the procurement exercises for renewal of contracts.
Quality & Governance
- Assist with the creation, review and implementation of finance policies, procedures and process maps.
- Administering internal communications re: policy, procedure and process map changes, including finance updates to staff.
- Assist in the audit, development and implementation of new and updated resources and procedures, including monitoring and evaluation of systems.
- Ensure all financial data is recorded on allocated database systems accurately and reports are generated when required.
- Assist with the preparation of annual and monthly management accounts if required.
Leadership and Development:
- As part of the Finance Team, provide effective and professional leadership, supporting and promoting the activities of Rock Trust and contributing significantly to building a high performing organisation.
- To provide visible leadership and motivate staff to ensure that delegated responsibilities are achieved, and effective communication maintained.
- Nurture a culture of Respect, Safety, Positivity and Fairness, that allows our colleagues to thrive, take appropriate risks and learn from mistakes.
- Increase our management level networks, building relationships with leaders, partners, commissioners and funders.
- Identify and make recommendations for improvement to contribute to the continuous operational improvement of the organisation.
Other
- To act in accordance with Rock Trust values.
- To undertake other duties in line with the role as required.
It merely acts as a guide and may be amended to meet the changing requirements of the Rock Trust at any time after discussion with the post holder.
Job Types:
Full-time, Permanent
Benefits:
- Additional leave
- Bereavement leave
- Company pension
- Cycle to work scheme
- Flexitime
- Onsite parking
- Referral programme
- Sick pay
- Work from home
Schedule:
- Monday to Friday
Work Location:
In person
Application deadline: 27/05/2024
Expected start date: 17/06/2024