Finance Assistant - St. Austell, United Kingdom - Tags Contracting Services Ltd

Description

To carry out a range of administration and finance duties and assist with the daily operation of the Academy Trust.

• Provide support to the finance team in maintaining accurate financial records for the Trust as required by the Trust's financial procedures and in keeping with statutory guidance.
• Raise purchase orders in accordance with the finance system and procedures.
• Check budget availability and coding accuracy and liaise with finance team and senior administrators regarding discrepancies and queries.
• Liaise with suppliers regarding order queries as necessary.
• Process purchase invoices in accordance with the finance system and procedures ensure all documentation is accurately filed.
• Ensure all transactions are properly authorised.
• Investigate any invoice queries and assisting the finance team with resolving disputes.
• Maintain control spreadsheets, such as supply, accruals, prepayments, utilities, contracts and other excel workbooks in order to maintain accurate financial records.
• Set up new supplier accounts on the finance system and maintain supplier accounts as instructed.
• Assist finance team with aged creditors reviews including supplier statement reconciliation and chasing of statements in a timely fashion for regular suppliers.
• Liaise with suppliers as requested regarding statement inconsistencies.
• Monitor finance mailbox and sort incoming communications in accordance with protocols.
• Assist finance team with collating data from each Academy to create sales invoices including chasing administrators for funding agreements.
• Set up new customer accounts on the finance system and maintain customer accounts as instructed.
• Chase aged debtors with regard to unpaid invoices and related correspondence. Sending out statements and ensuring that debt recovery is completed in a timely fashion.
• Investigate requests for credit notes and submitting agreed requests to finance manager or CFO for authorisation.
• Assist with reviewing the pay list to ensure accuracy, including eliminating any overpayments or duplicate payments, and suppliers are paid in a timely fashion.
• Monitor third party and contractor documentation and liaise with senior administrators to ensure contracts, insurance and DBS information are up to date.
• Identify subscriptions requests and monitor renewals to ensure they are submitted to clerk for review by the Executive Committee prior to ordering.
• Assist with credit card and/or bank reconciliations including petty cash.
• Assist with the management, booking and invoicing of Team Teach training.
• Ensure the maintenance of clear and effective filing, records and other systems and to keep them updated.
• Advising administrators of agreed suppliers and maintenance of the contracts listings as required. Assisting the procurement manager as required.
• Assist finance team and finance manager with preparation of records for the year end audit and accounts. Provide data on request for budget preparation and review and any other reports are requested.

• Company pension
• Gym membership

• 8 hour shift
• Day shift
• Monday to Friday

• St Austell Cornwall, PL25 4FD: reliably commute or plan to relocate before starting work (required)