Administrator - Belfast, United Kingdom - Portview

Portview

Verified Company

Belfast, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We create extraordinary spaces, experiences and finishes that transform great ideas into exceptional realities.

It is this passion for perfection that drives us to deliver fit-out projects of the highest standard for some of the world's most prestigious brands.

With over 40 years of fit-out experience, we have the people, the expertise and the relationships to deliver across a wide range of sectors.

From luxurious flagship stores to complex stadia, we are creating the extraordinary.

We are experiencing a significant increase in demand for our unique service, and to meet this requirement, we are now recruiting for a Document Controller.

If you are a skilled construction professional looking for a new, challenging, and high-profile career move, then this may be the opportunity for you.

Benefits
Along with the opportunity to work on some fantastic projects, we also have a range of exciting benefits which can be tailored to suit you, which include

Great salary
Performance Related Bonus
Aviva Private Medical
Critical Illness Insurance
Death in Service Insurance

In this role you will be responsible for managing the day-to-day through put of project documents between all stakeholders on the project.

The role involves maintaining document logs, recording all correspondence, and maintaining a database of key submission dates. The role also involves printing and preparation of project document submission packs, maintenance of quality and project documentation and general office administration duties

MAIN TASKS & DUTIES

- Maintain revisions and status on Drawing Schedule

- Monitor submission dates and report compliance

- Maintain up to date master office copies and drawing logs

- Print and organise hard copies as required

- Liaise with site teams, client, designers etc

- Maintain standard documents

- General Office administration duties

To ensure the daily, weekly, and monthly deadliness are processed and met.
To attend site meetings & prepare minutes, distribute them and follow up on action points
Maintaining excel worksheets e.g., RFI Schedule
All other duties as reasonably required

ESSENTIAL CRITERIA

- Experience working in a similar role

- Extensive administration experience

- Good organisational and time management skills with the ability to meet deadlines

- Good attention to detail

- Effective communication skills

Microsoft Office
Document Management System

Job Types:
Full-time, Permanent

Benefits:

Private medical insurance

Schedule:

Monday to Friday

Supplemental pay types:

Bonus scheme

Application question(s):

This role will involve taking notes at a lot of weekly meetings and documenting them. Have you experience with minute taking?
This role is based onsite in Belfast, can you commute here?

Work Location:
In person

Reference ID:
PVIT05