Project Coordinator, Office Fit Out - London, United Kingdom - NBCUniversal

NBCUniversal

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

The NBCUniversal Global Real Estate (NBCU GRE) team provides comprehensive real estate services across the full portfolio of leased and owned properties.

In executing its strategic goals, NBCU GRE invests significant resources to drive strategic initiatives in addition to supporting day-to-day operations.

This is a great opportunity for an extremely organised Project coordinator with an interest in developing a career in project management within an international business and to play a key role in the operations of this team and function.

Job Description:

This position will report to the Global Real Estate Director - Project Management and responsible for supporting the GRED-PM in all project management related functions related to modification and fit-out of leased or owned office properties across international portfolio.

The portfolio consists of multiple business divisions across >50 locations for our filmed entertainment and TV networks & production lines of business.

The role can be summarised across three key areas:

Project Coordination and Support for Project Management activities
Project Planning & reporting
Administration and business unit support

Project Coordination and Support for Project Management Activities

Coordinate and assist in the project management activities that are assigned
Assist in the definition of clients briefs and key success factors
Organise Meetings and Site Visits, minute taking as required
General Project Costing and pretender estimates by liaising with consultants, suppliers and subcontractors when required
Review of tender returns and cost alignment ensuring compliance with tender documentation
Coordinating with multidisciplinary project teams.
Ensure effective and successful delivery of any fitout projects assigned either directly or via an external project manager, within defined scope, time & cost.
Project planning including programming and project procurement
Coordinate project monitoring and communications with all stakeholders
Respond to inquiries, troubleshoot, and provide status information on all projects
Track project costs to ensure compliance to the brief

Contract Management

Assist with Service agreements and works contracts

Project Planning and Reporting

Ensure communication and project reporting issued in timely manner as necessary.
Forecasting assist with the creation of budgets and economic analysis for projects, monitor cost and performance projections.
Project Planning create and track project timelines, report against baseline
Prepare reports related to project activities.

Administration and business unit support

Assist in the preparation of business case documents to support new project requests, including research and collation of information to create professional PowerPoint template business case documents.
Raise project PO's and deal with enquires in a professional and efficient manner
Manage general administrative tasks and perform efficiently under deadlines.

Qualifications:

Real accountability taking responsibility for doing what you say.
External orientation focusing on needs of our internal customers. Building external relationships which benefit the business and bring continual improvement.
Action not debate being decisive, making tough choices with limited information.
Excellent communication and stakeholder liaison skills
Ability to influence others at all levels
Motivated with Confidence & Enthusiasm
Ability to work successfully in both a team environment and individual basis.

Team alignment

Cultivating relationships to ensure collaboration, integration and alignment Creating a winning mindset and shared vision for team success
Previous experience in Real Estate, workplace or service / project management roles would be advantageous
Capable of working across several projects and prioritising tasks
Ability to work through detail without losing the bigger picture
Attention to detail and persistence to ensure that diverse project elements are complete and satisfactory.

Desirable:

Degree or equivalent Project Management qualification
General Mechanical or Electrical background / qualification
Experience of construction project management in broadcast and/or similar business critical facilities.
Working knowledge of landlord and tenant law and experience of securing consents from superior landlords, statutory bodies, neighbours, etc.
Experience of appointing and managing external consultants.
Proven work experience to develop the necessary communicati