Office Supervisor - Aldridge, United Kingdom - Genie Cleaning Services Ltd

Genie Cleaning Services Ltd

Verified Company

Aldridge, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job description

Office Supervisor

Full time - 9.30am to 4.30pm Monday to Friday

We are looking for somebody who has experience in managing an office to join our friendly, growing company based in Aldridge.

As a key support to the Operations Director, as well as supervising a small admin team. You will organize and coordinate office administration and procedures in order to ensure organizational effectiveness efficiency and safety.

You will be responsible for developing intra-office communication protocols, streamlining and administrative procedures, inventory control, office staff supervision, and task delegation.

We would like to welcome an energetic professional who doesn't mind wearing multiple hats, being well organized, able to work independently, and flexible.

Responsibilities to include but not limited to.

Day to day running of the office, reporting any business issues to the Directors
Coordination of administrative staff, ensuring workload is distributed efficiently and tasks are actioned in a timely manner.
Ensuring the smooth running of the communication between office staff and operational staff in the field.
Coordination of staff holidays
Reconciliation of Supplier invoices
Ensure compliance with contractual obligations
Proactively reporting internally and to clients, maintaining client relationships
Implement and monitor all systems and procedures and ensure effective operations
Provides administrative support to the Directors as needed providing monthly reports
Taking charge of the first stages of the payroll process i.e. timesheets, data input
Preparing quotations for new business
What we are looking for: Essential Skills and Experience
Supervisory and/or management experience required.
Administration work experience required.
Attention to detail and high level of data accuracy required.
Good communication skills both verbally and written.
Proficient using standard computer systems including Microsoft Office (particularly Outlook, Excel and Word as these will be used on a daily basis).
The ability to work as part of a larger team whilst being selfsufficient and motivated.
The ability to think quickly and deal with complex queries and issues.
Strong organisational, numerical, and administrative skills in a fast paced environment.
Have a can do attitude with strong leadership skills able to motivate and energise a team.
The ability to prioritise and manage several tasks simultaneously.