Legal Secretary - St Albans, United Kingdom - Lemoncloud Recruitment Ltd

Lemoncloud Recruitment Ltd

Verified Company

St Albans, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Legal Secretary | Permanent | St. Albans | £28k - £30k
We are recruiting a legal secretary for our client based in St. Albans, who are a multi-service law firm known for delivering clients outstanding service and our award-winning legal advice.

You should have previous legal experience within a private client department, to work as part of the Private Client team delivering the highest levels of service by providing secretarial and administrative support to a minimum of two lawyers.

This is a full-time or part time role working three days per week.

You should be highly organised with excellent administration skills with a high attention to detail, and able to multitask in a timely manner.

The basics:

Salary: £28k £30k
Great company ethos, friendly people, fun working environment
25 days holiday per annum, plus Christmas exgratia days
3% pension contribution
Death in service worth 4 x annual salary
Health cash plan scheme (eligible after successful completion of probation)
Employee Assistance Programme
Hybrid working (eligible after completion of probation period)
Subsidised car parking
Social events throughout the year (arranged by the social committee and the firm)

The responsibilities:

Answer the telephone and assist clients with enquiries when the lawyer is not available
Meet clients who call into the office without an appointment on behalf of the lawyers, answer queries, take messages and make file notes
Open and close client files consistent with standard procedures including performing online money laundering checks, and assisting with any manual money laundering and risk management checks
Liaise with clients as directed
Maintain lawyers' diaries and make appointments
Organise internal and external meetings including meeting room bookings and refreshment
Maintain internal and client files to ensure they are up to date at all times
Undertake typing for lawyers
Drafting of standard letters and forms for the lawyer's approval
General document management such as requesting and logging deeds coming in and out of the firm
Collate work received from the outsourced typing company including arranging necessary enclosures ready to send out
Liaise with the accounts team to ensure timely and accurate accounts administration, making transaction requisitions through the peppermint system (our practice management system) and to include receiving cheques, entering on file and passing to accounts
Input client and potential client contact details into peppermint and/or isokon (probate case management system)
Undertake administrative tasks such as photocopying and file archiving
Create and maintain a tidy and well organised office environment
Ensure any faults with the team's IT, telephones and printers are reported
Work as part of a team, assisting with wider secretarial and telephone cover as required.
Undertake tasks in connection with client/administrative matters, including any risk management tasks relating the clients and matters.
Comply, adopt and be familiar with firm policies and procedures