Junior Administrator - Basingstoke, United Kingdom - Clarke & Son Solicitors Limited
3 weeks ago
Description
Junior Administrator Job Description
We are looking for a Junior Administrator to join us and become our ambassador for Clarke & Son. This role is full-time with good staff benefits.
General Admin
- Audio typing support for all departments as and when required:
- Attendance notes
- Bills
- File admin support for all departments to include:
- file openings
- document bundling
- electronic filing
- Photocopying as and when required
- Replenish paper and tonner in post room copier
- Keep Buried files & Deeds databases uptodate
- Banking when Accounts Junior on holiday
- Scanning files for closure
- Un picking of files for scanning
- Any other duties as directed by the Line Manager
Second Line support for Reception
- Ensure all visitors are dealt with politely and efficiently.
- Answer all telephone calls quickly and efficiently within 3 rings
- Show clients through to the meeting rooms on arrival and notify fee earners immediately
- Be fully aware of the fire alarm procedures and burglar alarm requirements.
- Distribute faxes and messages within ten minutes of receiving them
- Hand out post from Reception post tray
- Inform Fee Earners when the post arrives
- Keep attendance log of all staff and visitors. Print out new sheets when required.
- Complete staff attendance book on daily basis.
- Always keep reception tidy.
- Take bookings for all meeting rooms and maintain diary, ensuring rooms are not double booked and there is a 30min time frame between each appointment.
- Ensure calendar staff register list is up to date and amend when required.
- Depending on when you cover complete either the morning or evening checklist as appropriate
Post
- Scanning of incoming post
- Frank and send post each evening and arrange rota when on holiday for cover
- Check that there is enough money in the franking machine minimum of £20 and top up as and when required
- On the 1st of each month run software updates on the franking machine
- Keep the post room tidy at all times
- Check stocks of franking machine labels and ink and report to line manager
Job Types:
Full-time, Permanent
Salary:
£15,000.00-£18,000.00 per year
Benefits:
- Company pension
- Sick pay
Schedule:
- Monday to Friday
COVID-19 considerations:
Face masks are required in common areas. Multiple hand sanitising stations with social distancing measures in place. Reception is protected by a screen as well.
Work Location:
One location
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