HR Coordinator - Birmingham, United Kingdom - DB Arriva

DB Arriva

Verified Company

Birmingham, United Kingdom

2 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

HR Administrator

12 month FTC
Chiltern Railways is part of the Arriva group, one of the leading providers of passenger transport in Europe.

Chiltern Railways operates commuter/regional rail passenger services from its Central London terminus at London Marylebone along the M40 corridor to destinations in Buckinghamshire, Oxfordshire and Warwickshire, as well as long-distance services to the West Midlands along two routes.

We are looking for a HR administrator to join our HR team to support and lead on a broad range of HR administrative tasks, including HR systems, reporting, compliance and process management.

The role includes daily use of HR systems, in particular Workday, including providing support, advice and guidance to the HR team, all managers and employees to ensure tasks are processed and completed accurately and efficiently.

The role is an integral part of the HR team and and supports in achieving departmental and business plans, strategy, and objectives.

Reports to the HR Business Partner and provides administrative support to the HR team, all managers, and employees.

Manage, process, and administer all actions and tasks in Workday.

Monitor the Workday inbox daily for all new actions received i.e., job requisitions, change requests, leavers, etc.

The point of contact for managers for all Workday tasks and actions and provides advice, support, and guidance on all manager led Workday activities i.e., how to raise job requisitions, how to complete salary change requests, etc.

Work frequently with managers to ensure all manager led tasks and actions processed in Workday are progressed and completed.

Ensure that all actions and tasks in Workday required for payroll cut off are followed up, progressed, and completed in good time ahead of the periodic payroll cut off dates to ensure smooth and successful completion of HR and payroll system interface.

Ensure that the information contained within Workday is accurate and up to date e.g., employee information, organisation charts, grade profiles, job roles within headcount, etc.

Work collaboratively with Group (Arriva) to ensure Workday best practice and use is applied.

Support the Remuneration Committee (RemCom) and ensure that all actions and requests received by HR, inside and outside of Workday, that involve remuneration (i.e., replacement hire, request for additional headcount, request for increase in salary, organisation changes, business case papers, etc) are input into the RemCom Tracker.

Ensure that the RemCom Tracker is completed, is up to date and is sent to RemCom chairs on a weekly basis ahead of the weekly RemCom meeting.

Attend the weekly RemCom meeting (if required) and ensure that the RemCom Tracker is updated with any decisions, responses and/or actions from the RemCom chairs following the weekly RemCom meeting.

Ensure all RemCom follow up actions are actioned in good time ahead of the periodic payroll cut off dates to ensure smooth and successful completion of HR and payroll system interface.

Attend regular meetings with the HR Business Partner and the recruitment team.

Responsible for all onboarding HR administrative activities and tasks following completion of the recruitment process by the recruitment team.

Ensure all actions required in Workday regarding new starters are accurately completed.

Manage the completion and return of new starter documentation from new starters.

Ensure all contracts of employment are prepared, completed, and distributed in a timely manner.

Request and arrange with Occupational Health new employee medicals.

Ensure all uniform (if required), ID badges, ID passes, travel passes, and car parking passes are processed for all new starters.

If applicable, ensure all private healthcare and bonus is processed.

Process new starter documentation required by the payroll team.

Liaise with the learning and development, payroll, IT, and compliance teams to ensure all new starters are enrolled on the induction programme.

Ensure all actions required in Workday regarding changes (including compensation changes, fixed term contract extensions, role changes, etc.) are accurately completed.

Produce and issue letters to the employee's confirming details i.e., variation letters, secondment letters, etc.

Support line managers with resignation acknowledgement letters and the general HR administration process regarding leavers including issuing letters for leavers confirming end date, final pay date, etc.

Support line managers with processing leavers in Workday.

Ensure all leavers are actioned and processed in Workday in good time ahead of the periodic payroll cut off dates to ensure smooth and successful completion of HR and payroll system interface.

Ensure that all systems, including Workday, Empactis (Absence Manager), etc. have been updated.

Ensure the Joiners, Movers, Leavers (JML) tracker is completed and updated.

Process notification of leavers, including those leaving due to retiremen