Transport Administrator - London, United Kingdom - John Lewis

John Lewis

Verified Company

London, United Kingdom

4 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Please note, the working hours are 06:00 - 14:00 on a 4 week rolling rota. Two weeks Monday to Friday and two weeks Tuesday to Saturday.

What you'll be doing:

Effectively communicating with all Partners and raising operational issues to the Transport/Site Management Teams in a timely manner, providing handovers at the end of your shift
Maintaining effective relationships with key stakeholders across the business and third parties. Actively escalating issues and managing relationships with external service providers & internal vehicle maintenance units as and when required. Demonstrating an outstanding customer experience to every customer as an ambassador of John Lewis & Partners, both internal and external, through all channels.
Keeping up to date on your knowledge of the Road Transport Directive, Domestic and EU Drivers Hours Regulations. Assisting the Site Management Team and Operator Licence holders, ensuring compliance with the Road Transport Directive, Domestic and EU Drivers Hours Regulations.
Actively ensuring all vehicles with safetyrelated defects are shown as 'Vehicle Off Road' and arranging repairs in a timely manner. Regularly conducting spot checks and self auditing.
Ensuring all vehicle incidents/collisions management processes are followed within our SLAs and are passed to a manager for further investigation
Updating and maintaining the vehicle maintenance planner, ensuring the Partner Delivery Fleet & Hire Vehicles remain legal and compliant and all maintenance is completed within legal time frames.
Effectively managing agency drivers and hire vehicle processes
Ensuring all Legal, Health & Safety and Site Operating Procedures are adhered to at all times ensuring the safety of yourself and others. Reporting any accidents, near misses (using the nearmiss cards) and any other health and safety issues
Assisting with peak planning to ensure your Customer Delivery Hub runs efficiently and effectively during busy periods
Assisting site management with daily tasks and project work as required
Actively supporting Continuous Improvement ideas across the CDH from Partner feedback

Essential Experience:

Working in transport compliance

What you'll need:

Very good organisation and planning skills with a good working knowledge of Transport Legislation
Experience working in a Transport office and within Transport Complience
Maths and very good communication skills, both verbal and written
Good working knowledge of IT Systems
Excellent PC Skills including Google Docs, Google Sheets, Google Slides, Word, Excel and Powerpoint

What else you may bring:

Transport or Logistics Apprenticeship
Knowledge of Telematics systems & Routeplanner

Additional Information
The Partnership supports agile and flexible working practices, such as when, where and how we work. We have several different ways to work flexibly, including part-time, flexible or compressed hours, and job sharing. Head office areas also support a blended working approach.

You'll have the opportunity to discuss this further with the hiring manager during your interview and, where it is operationally practicable, they'll do all they can to accommodate your needs.