Arts Assistant - London, United Kingdom - Guy's and St Thomas' NHS Foundation Trust
Description
Working closely with the Head of Arts, the Arts Assistant will support our small but busy arts team and our diverse programme of activities.
The main purpose of the role is to manage the day-to-day administration of the team and to provide practical and logístical support for on-site arts activities.
We also hope the post holder will be inspired to develop their own creative ideas, in keeping with rb&hArts' values, and with support from the rest of the team.
The role will suit someone with an interest in arts management, collection management, and/ or patient experience.You will learn how to deliver a high-quality arts programme within a complex institutional setting, and will be able to support life changing moments created through arts and health activities with patients.
There may be occasional evening and weekend work, with time to be taken in lieu.Your main duty is to support the Arts Programme for rb&hArts - supporting arts and arts engagement activities engagement across two hospital sites, and the local communities
This includes:
working with colleagues, freelance artists and volunteers to ensure the smooth running of the programme on a day to day basis
updating communications channels online and in print
all administration for the arts programme, including financial administration
fundraising for programmes and events
Please see the detailed job description for more information
rb&hArts runs an award winning, innovative arts programme at Royal Brompton and Harefield hospitals, including live performances, participatory workshops, exhibitions, and multi-disciplinary artists' commissions.
Our aims are to:
Improve patient experience;
improve the clinical environment, and;
enhance the wellbeing of patients, visitors, staff, and local communities.
Main tasks and responsibilities:
Programme support
Supporting freelance artists, volunteers, and other members of the team to deliver art activities across the hospitals by:
Managing the rotas and registers for musicians to perform concerts and workshops across the hospitals, including Musicians in Residence, and Singing for Breathing workshops.
Printing lyrics or other documents necessary for activities.Managing the schedule for monthly 'Crafternoons', including choosing themes and booking artists/ volunteers, venues
Liaising with the Volunteer Co-ordinator to manage volunteer rotas and responsibilities including one to one art referrals
Organising and maintaining art supplies
Supporting project managers with other tasks as necessary
Communications
Working with the Head of Arts to devise a communications strategy for the team
Leading on the implementation of the communications strategy over social media, mailing lists, and other internal and external channels
Managing rbh&harts' social media accounts:
developing content and maintaining the public face of the team
Documenting rb&hArts activities through photography and filming (with patient consent)
Creating other marketing and promotional materials as and when required, including distributing posters and leaflets around the hospital and keeping our web pages up to date
Liaising with in-house comms teams and external partners to communicate about our programmes to a wider audience
Finance
Maintaining financial records for the team, including keeping track of invoices and expenses
Using Oracle to process invoices, raise purchase orders, and order supplies
Supporting the Head of Arts to compile regular reports for internal and external use
Processing donations
Evaluation
Working with the Head of Arts to devise and maintain a team-wide evaluation strategy
Ensuring evaluation records are maintained in line with funders' requirements
Sharing evaluation data with colleagues and artists, highlighting concerns or areas for improvement
Compiling 6-monthly evaluation reports for each broad area of the programme, plus additional reports on request
Fundraising
Researching the arts and health funding landscape, sharing details of any potential new funding sources with arts team
Managing People
Occasional supervision of artists, musicians, volunteers or other contractors working on site - ensuring they adhere to applicable Trust policies (e.g. infection control, health & safety, confidentiality) liaison with other hospital staff during these arts activities
Distribution and collection of consent and evaluation forms
Working with the public
Assisting with preparations for public events
Networking at public events
Representing rb&hArts at external events as necessary
Administration
Deputising for the Arts Team as necessary at meetings
Ordering and maintaining adequate stationery and art supplies
Ensuring that all paper and electronic files are accurately and clearly maintained
Booking rooms and organising refreshments for meetings and events
Post duties
Acting as admin
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