Team/personal Secretary - Antrim, United Kingdom - Platinum Recruitment NI Ltd

Platinum Recruitment NI Ltd

Verified Company

Antrim, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Team/Personal Secretary (4638)

37.5 hours per week (less may be considered)

Duration 2 months with possible extension

Antrim

£10.40 per hour

JOB SUMMARY:

The person appointed will act as a Team/Personal Secretary and will be responsible for providing secretarial support to senior members of staff, as well as assisting in the support of their professional team and assisting with the day-to-day management of the office to ensure a smooth-running, high-quality service.

KEY RESULT AREAS / MAIN RESPONSIBILITIES

Provide secretarial services to senior members of staff and the professional team, including organising/servicing meetings, maintaining diary/schedulers to arrange appointments and meetings.
Type reports, memos, letters, forms etc., as required from manuscript, audio and notes using a word processing system or through digital dictation.
In addition, as a member of a secretarial/clerical team, the postholder will be required to provide clerical support to other members of staff within the department.
Prioritising and carrying out wordprocessing duties to a high standard.
Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).
Open, sort and distribute all mail to the department.
Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and 'bring forward' systems are in place and necessary followup action is taken as well as appropriate reception duties.
Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate.
Communication by telephone, written correspondence and possible face to face contact with clients, families or other members of the public in relation to referrals, equipment and service provision (i.e. waiting list).
Input and retrieve appropriate information from computerised system, e.g. Paris, Epex, Lcid etc.
Maintain and update manual records as required e.g. client and operational filing, photocoping, absence rates, accident/incident reporting, HR forms, salaries and mileage.
Routine filing and maintaining an efficient filing system.
Telephone duties dealing with departmental queries which will include taking and passing on clear and concise messages and obtaining and passing on information.

ESSENTIAL CRITERIA:

-
(a) 4 GCSEs English and Mathematics (Grade A
C) or equivalent AND 1 years' clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages.

OR

(b) GCSE English and Mathematics (Grade A-C) AND 2 years' clerical/secretarial experience in an office environment to include the use of the Microsoft Office suite of packages.

AND

At least ONE years' experience of servicing meetings/committees.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation._

Job Types:
Full-time, Temporary contract

Salary:
£10.40 per hour

Schedule: