Defence Digital Information Governance Officer - Corsham, United Kingdom - Ministry of Defence

Ministry of Defence

Verified Company

Corsham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £33,830
Job grade:

Higher Executive Officer
Contract type:
Permanent
Business area:
MOD
Strategic Command
Type of role:
Administration / Corporate Support
Business Management and Improvement
Knowledge and Information Management
Operational Delivery
Working pattern:
Flexible working, Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Corsham, South West England, SN13 9NRAbout the job

Job summary:

We provide digital and technology services to our Armed Forces, ensuring they can operate securely via radio, satellite, and the internet.

Operating at scale, with an annual budget in excess of £2Bn and a diverse team of 2,500 colleagues, we're aiming to make our Armed Forces some of the most technologically advanced in the world.

To do that we're growing our capabilities in disciplines like data science, automation and cyber security.

If you can see yourself contributing to the world of Defence digital and technology, the next chapter of your career may be with us.

This position is advertised at 37 hours per week.

Job description:

Role Summary:

The DD HLB Information Governance Officer manages the necessary structures, controls and monitoring which are in to assure the exploitation and protection of information assets.
The DD HLB Information Governance Officer also supports the HLB Data Protection Advisor (DPA) in promoting compliance with the Data Protection Act. This involves ensuring local issues are addressed and that personal data is protected as required.

Hybrid Working

This job role may be suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in the workplace (your permanent duty station which is based on business assessment of where the work is best done) and working from home as a personal choice (if the role is suitable for this).

If you are successful, any opportunities for hybrid working will be discussed with you prior to you taking up your post.

Person specification:

Responsibilities:

Information Governance (IG) and Information Assurance (IA):

Ensure that the HLB Business Unit (BU) entries in the Information Asset Register (IAR) are compliant with MOD/TLB policy by conducting periodic reviews. Work with the BU Information Asset Custodian (IAC) to correct identified anomalies. Monitor annual review dates to establish and communicate a forward programme of IAR reviews.
Coordinate HLB internal IG meetings (HLB ISSC & IAC Community). Schedule and communicate annual programme of meetings. Book rooms Percentage of Time 40% and visitor attendance for offsite attendees. Coordinate production of meeting materials. Capture and draft a record of decisions, including actions. Monitor and record progress against actions.
Assure records of key Information Professionals (IP) in the HLB. Coordinate list of HLB Information Asset Owners (IAO) and IAC, capturing IAO training dates and ensuring each IAO has a Letter of Authority from the HLB SIRO. Monitor/update TLB list of HLB IP roles (including IAOs).
Coordinate Information Governance Annual Assurance Returns (HLB SIRO AAR and IAO AARs). Send out calling notices for IAO AAR, progress and collate returns. Collate data required for HLB SIRO AAR.
Monitor and report Mandatory Training achievement for the Information courses (Protecting Personal Data, Records Management Awareness, Information and Knowledge Awareness). Reminding staff of requirement.

Data Protection (DP) Support:

Promote adherence to DP policy and other central guidance within DD maintaining a record of the advice and guidance provided and ensure links are updated when changes are made.
Advise and assist working level SMEs throughout the Data Protection Impact Assessment (DPIA) process. Checking that the Screening and DPIA Workbook has been completed to reflect processing of personal data and risks are captured.
Ensure that all DPIAs raised and/or approved within DD are recorded on the DD DPIA Register. Conduct periodic checks of the DPIA Register to assure that the records reflect the latest position for each DPIA. Monitor DPIA annual review dates and changes in IAO to establish and communicate a forward programme of DPIA reviews.
Where a DPIA for an information asset containing personal data has been raised, ensure that the information asset is identified and recorded in the Information Asset Register (IAR). Work with working level SMEs to keep the MOD's Article 30 Register within the IAR up to date and work with DD Commercial and seek assurance that Delivery Partners and 3rd party suppliers (data processors) meet the MOD's standards when processing MOD personal information.

Communication and education: