Academic Assistant - Oxford, United Kingdom - University of Oxford TSS

University of Oxford TSS
University of Oxford TSS
Verified Company
Oxford, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Location:

  • Oxford City Centre
  • Category:
  • Administration
  • Vacancy Type:
  • Fulltime (temporary)
  • Pay rate:


  • £13.24p/h plus holiday pay

  • Web advert
  • Vacancy ID Are you passionate about education? Are you looking for an opportunity to work with one of the world's leading universities? An internal University of Oxford department is seeking a new Academic Assistant. The purpose of the role is to provide administrative support for an Oxford University course on various aspects of admissions, examinations, course administration, and web support. You will work as part of a small friendly team in a busy office.
  • The key relationships for this post are:
  • Dealing with enquiries from the public, students and University staff.
  • Close liaison with the Senior Course Administrator to carry out relevant tasks as required; and covering for matters that may arise in their absence, as appropriate.
  • Working collaboratively to support the Academic Programmes Manager, Course Directors, and other team members where necessary.
  • Liaison with administrative staff in the department, division, colleges and university administrative services.

Responsibilities:


  • Person specification
  • Evidence of a high standard of written and oral communication, with the ability to produce work to high professional standards.
  • Excellent organisational skills and efficient working methods, able to manage and prioritise a number of competing tasks.
  • Able to work independently, using own initiative with good judgement for assessing when advice or approval is required, demonstrating a flexible and proactive approach to work.
  • Able to produce accurate work to deadlines, without close supervision, and accustomed to handling large amounts of data and information and conflicting demands.
  • IT proficient and capable of using a variety of software packages for a range of functions (such as Word, Excel, Access, SharePoint), and able to make suggestions and improvements to current provision.
  • Effective interpersonal skills at all levels, able to communicate confidently and appropriately with an extensive range of people, and able to demonstrate tact and discretion, both when dealing with sensitive and confidential information, and in responding to the particular needs of students from a diverse range of backgrounds.
  • Readiness to work closely with the wider team of administrators, and to deputise for some aspects of that member of staff's role.
  • Capacity to follow, maintain and develop administrative systems and processes, including developing a good operational understanding of the relevant procedures and ability to explain these to a wide range of audiences.
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