Facilities Administrator - Rainham, United Kingdom - Office Angels

Office Angels
Office Angels
Verified Company
Rainham, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Facilities Administrator

Rainham, Essex

£25000

Monday - Friday, 9am-5pm

Benefits include free parking, 25 days annual leave plus Bank Holidays, dental care plan, health care plan and annual bonus


My client, a professional and well established business based in Rainham, is looking for a Facilities Administrator to join their team on a permanent basis.

You will be assisting in the delivery of all soft and hard services and supporting the facilitiesdepartment with all aspects of data management, project management, health and safety management and general administration.


Your duties will include:

  • Providing direct administration support to the Head of Facilities
  • Leading the helpdesk function with the planned and reactive maintenance actions
  • Managing and reporting on planned preventative maintenance actions driven by the PPM annual planner and compliance matrix
  • Reporting on reactive maintenance needs
  • Supporting the facilities department with a range of data management
  • Creating bespoke templates, spreadsheets and databases to support the data management process
  • Supporting the purchase ordering and invoice management processes
  • Ensuring all administrative tasks related to service reports, engineer's work sheets and all other relevant documents associated with planned and reactive maintenance are completed and updated
  • Providing project management assistance where required
  • Monitoring the submission by contractors of remedial and improvement works quotations
  • Ensuring learning and development plans for the department are monitored and logged appropriately
  • Supporting the monthly updates of the statutory compliance matrix and associated project plan
  • Proactively support the department in identifying innovative ideas that will reduce costs, increase service functionality and enhance customer experience
  • Supporting the planning, recording and reporting of all performance related audits
  • Assisting with the updating of software systems as and when required
  • Ensuring the procurement framework is adhered to, creating and maintaining a contracts database
  • Covering Facilities Assistant duties during absence and leave


Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

Office Angels UK is an Equal Opportunities Employer.
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