Logistics Coordinator - Bristol, United Kingdom - UTM Consultants Ltd

Description

UTM is a fast-growing personnel business, with offices in Bristol, Dubai and APAC, with a proven track record in the marine energy industry supplying contract personnel solutions to global clients.

Job Summary:

Under the direction of the Operations Manager he/she will assist in performing logistics and admin functions to include but not limited to: logistics, maintenance and update of personnel profiles, and other related duties or tasks as directed by the Operations Manager.

The Successful Applicant will:

• Be qualified to degree level or demonstrate performance at this level through previous experience.
• Have previous experience of working in a fastpaced sales environment.
• Be able to prioritise work load to meet deadlines and deliver maximum operational efficiency.
• Possess excellent communication skills both oral and written.
• Have excellent organisational skills with the ability to work using own initiative and as part of a team, and the ability to react to short notice changes to suit operational requirements.
• Be able to effectively manage own workload, and work within given timescales (both internal and external), ensuring client requirements are met.

Job description:

Tasks will include but are not be limited to:

• Interface with Clients Crewing Planners/Project Managers regarding crew change details and necessary logistics for projects.
• To develop strong relationships with consultants by providing the highest level of service.
• Verify all personnel's certification required for working offshore is in date.
• Administration of client and consultant related documentation ensuring compliance.
• Ensure personnel are engaged in accordance with company procedures and processes.
• Organise visas for personnel travelling overseas and all associated literature and vaccinations.
• Input all offshore personnel movements into the company database along with all other communications as required.
• Ensure maintenance of offshore personnel personal information accurately in the company database.
• Organise Transportation including hire cars and accommodation in line with company and client policies as and when required.
• Check and Log all expense forms, and advise personnel of any discrepancies in line with clients' policies.
• Inform personnel of all mobilisation/demobilisation details in a timely and accurate manner.
• Update offshore personnel CVs in the company format as and when required.
• Undertake general administration duties to support the daily operations of the company.
• Be available to carry out Oncall duties on a regular rotated basis.
• Resolve any pay queries in a timely manner.
• Support the training and ongoing development of contracted personnel.

Qualifications and Education:


Experience:

Excellent communication skills both oral and written, flexibility, and a minimum of two years' experience within the recruitment sector, preferably within the offshore energy industry.

Proven experience working in a busy, fast paced sales environment.


Technical Experience:

Knowledge of required certification for working in international waters would be advantageous. Previous experience with business travel and vessel-based personnel movements.


Self-Managerial Experience:

Excellent organisational skills with the ability to work using own initiative and as part of a team, and the ability to react to short notice changes to suit operational requirements.

Ability to effectively manage own workload, and work within given timescales (both internal and external), ensuring client requirements are met.

Salary:

Competitive salary, negotiable, depending on experience plus bonus potential. Pension and 25 days' holiday.


To Apply:

Please send your CV and covering letter.


Salary:

£20,000.00-£28,000.00 per year


Benefits:

• Company events
• Discounted or free food
• Gym membership
• Wellness programme

Schedule:

• Monday to Friday

Work Location:
One location