Accounts Assistant - Lincoln, United Kingdom - Guardian Hygiene Services Limited

Description

Guardian Hygiene Services Ltd

Accounts Assistant


Job Description:


Post:
Accounts Assistant

Base Location:
Lincoln Enterprise Park, Lincoln


Salary:
Circa £11, £24,000 (Dependent on hours, skills and experience).

Contract:
Circa hours per week (To be discussed)

Probation Period: 6 Months


Reporting To:
Finance Manager


JOB PURPOSE:
To provide efficient accounts administrative support directly to the Finance Manager as well as the
Managing Director, Management Team, Office Team and the Field Staff within Guardian Hygiene
Services Limited and any other associated companies within the Rollins Group, as requested. To ensure customers are provided with a highly professional service at all times.


KEY RESPONSIBILITIES AND ACTIVITIES:

Provide key Administrative Accounts Support in respect of Guardian Hygiene Services Ltd and any other associated companies within the Rollins Group.

Duties will include, but may not be limited to the following:
Purchase Ledger Duties

• Maintaining supplier records and ledgers;
• Checking/processing supplier invoices;
• Reconciling supplier statements;
• Ordering supplies as requested;
• Processing supplier payment runs;
• Dealing with supplier queries.

Sales Ledger Duties

• Maintaining customers records and ledgers:
• Checking and processing customers invoices:
• Processing customer remittances;
• Chasing customer orders as required;
• Chasing of Debt and Credit Control;
• Dealing with customer queries.

Banking Duties

• Daily/weekly entering of banking entries from bank statements;
• Banking where required to deposit cheques;
• Monthly bank reconciliation.

VAT Returns

• Quarterly Vat returns and submissions.

Journals and other associated bookkeeping tasks

• Journals as advised by Finance Manager or Managing Director

Collating Technician timesheet information & data for payroll

Provision of timely Management Information (MI)

Any other Ad-Hoc Accounts and Administrative Support tasks as and when required in order to meet company objectives. These may include assisting other departments as and when required.

KEY PERFORMANCE INDICATORS FOR THE POSITION:
To meet objectives set during appraisals by the Finance Manager and the Finance Director.


KEY REQUIREMENTS:

ESSENTIAL:

Qualifications:

• A Levels or Equivalent Qualifications

Experience

• Minimum of 3 years experience in an administrative/accounts role.

Proven Skills

• Computer literate, with experience of Microsoft Office Applications, in particular Excel;
• Good working knowledge of Sage 50 Accounts Professional;
• Deadline management;
• Exceptional Time Management skills, including organisation and prioritisation;
• Excellent written and oral communication skills;
• Excellent customer service skills;
• Excellent attention to detail;

Personal Qualities / Attributes

• The ability to manage own workload and cope under pressure;
• Confident personality, familiar with dealing with a wide range of people
• Positive cando attitude;
• Flexible as may be required to work additional hours in return for TOIL, (dependant on the needs of the business);
• Reliable, Honest, Trustworthy and Confidential.

DESIREABLE:

Qualifications:

• Accountancy based qualifications.

Experience

• Experience of working within the service industry;
• Experience/knowledge of CRM systems;
• Specific Accounts experience relating to Journals and bookkeeping tasks;
• Intercompany / Multi company bookkeeping.

Personal Qualities / Attributes

• A flexible approach to working due to the nature of the role

In house training will be provided for all systems and processes used within the company.

Remote hybrid working available, depending on the needs of the business.


Job Types:
Full-time, Permanent


Salary:
£11,684.40-£24,000.00 per year


Benefits:

• Additional leave
• Company events
• Company pension
• Free parking
• Onsite parking
• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Lincoln: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 1 year (preferred)

Work Location:
Hybrid remote in Lincoln

Application deadline: 30/04/2023


Reference ID:
Accounts Assistant