Document Controller - Aberdeen, United Kingdom - Subsea 7

Subsea 7

Verified Company

Aberdeen, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Organisation

Position
Document Controller

Vacancy ref
83016

Based in
Aberdeen - Westhill

Business area
Subsea & Conventional

Working hours
37.5 hours per week

Contract type
Contract

Closing date
26/03/2024

Vacancy information

Subsea7 has an exciting opportunity for a Document Controller to join our UK & Global IRM team on a full-time, contract basis for an initial period of 12 months.

This role will be based at our Aberdeen, Westhill office.

The role is responsible for supporting all aspects of document control within a project, ensuring systems, processes and reporting requirements for both internal and external clients are met by adherence to Subsea7 procedures.

Collaboration and flexibility are essential within our teams, and as such you will be required to support other activities including archiving and interfaces and upcoming digital initiatives.

The role would suit someone with previous experience and the motivation to pro-actively engage and collaborate with colleagues and other departments ensuring the correct guidance, support and compliance are in place to fulfil the specific work scope.

What will you be doing?

Maintain a comprehensive Document Control System as required to fulfil the requirements of any specific project
Ensure all documentation, drawings and specifications are up to date and at the correct revision
Be responsible for project document As-Built and archiving documentation
Be willing to assist in in other wider department tasks and roles like Archiving and Interfaces.
Be willing to take part in upcoming Digital Initiatives.
To act as the contact person for the Document Control System within projects
Participate in presenting Document Control processes and systems at the "kick off" of new projects and to new project employees
Participate in the discussion of the "Subcontractor Document Register" during project and Supplier "kick off" meeting
To assist the Document Control Team Leader in maintaining a consistent controlled approach to Document Control processes
Ensuring compliance to company procedures and contractually agreed conditions
Assist in ensuring that correct procedure standards are being used and that all documents, drawings and specifications are up to date and at the correct revision
Responsible for assisting with archiving of project documents ensuring that retained information is in date and relevant
To participate in internal audits as directed
Maintaining a comprehensive Document Control System as required meeting the requirements of any specific project
To be the focal point for all Project documentation, accounting for all documentation received and transmitted
Ensuring that all Project documentation is controlled and expediently distributed as per the specific distribution requirements
Monitoring and reporting of document status by the use of reporting tools
Ensuring that Internal Departments produce documentation within the MDR planned dates
Supplying documentation for mobilisation and for compiling manuals as appropriate for asbuilt review etc
Using reports, advise Client, Subcontractor, Project Manager and Team Members on a weekly (or agreed) basis, the status of documents and comments internally and externally
Assist Document Control Team as and when requested by the Document Control Team Leader, due to busy periods, illness and holiday cover

What experience would we like you to have?

Previous Document Control experience essential
Working within a Subsea, Oil and Gas environment preferred
ProArc EDMS experience would be desirable.
Technical Document Control experience
Computer literate experience of Microsoft Word and Excel
Good administration skills
Good communication skills, both verbal and written, maintains positive collaborative relationships at all levels across a multicultural global environment.
Ability to work with detail and accuracy.
Proactive planning and organising skills, able to identify and prioritise workload and effectively meet multiple, often competing deadlines.
Flexible to adapt to changing priorities within a fastpaced 24/7 global business.
Proactive with a solutionsbased approach, willing to challenge the status quo.
Demonstrates initiative and ownership to deliver workload unsupervised while flexible to support wider team activities.
Committed to continuous improvement and identification of efficient work methods and processes.

What do we offer?
-
Career development - with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
-
Flexible working - lots of our people work flexibly in different ways. Whether it's hybrid, part-time or flexitime working. We can't promise to give you exactly what you want, but let's have a discussion to see how we can make it work.

Who are we?

We are Subsea7, a global leader