Formalities & Renewals Administrator - London, United Kingdom - bakermckenzieuk

bakermckenzieuk

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role purpose

To be responsible for providing support to the Formalities and Renewals Specialists in the firm's Trade Mark Practice, each of whom will place reliance on the work performed.

The London Trade Mark Practice works with the rapidly developing IP portfolios of household names with worldwide coverage.

We place an important emphasis on the development and well-being of our people.

We look to enable all of our employees to be the best they can be for them to deliver excellent client service.

We provide a specifically tailored Learning and Development Programme for all staff in the firm, a structured induction programme for all of our new joiners, a buddy scheme, and offer excellent career development opportunities.

Our staff enjoy an inclusive and supportive culture.

Main responsibilities

Processing and monitoring the post mailbox, together with providing support in sending original documents to our agents, notaries and clients
Producing and reviewing diaries, liaising with stakeholders and agents in respect of trademark statuses throughout the trademark process
Preparing and reporting, as directed, trademark formalities to our clients
Reviewing and maintaining document trackers
Assisting with the maintenance of SharePoint sites
Creating trademark records and updating information and correspondence when required
Assisting with trademark audits using the official trademark online registries, as well as other platforms
Coordinating with teams in Manila, Belfast, and Buenos Aires to facilitate the maintenance and updating of IP databases
Providing a proactive administrative service encompassing all key tasks

Travel requirements:
None

About the team

Function
The Operations Risk function provides the following services to the Firm:

Support strategic decision-making from a risk management perspective
Manage the Firm's exposure to risk via the early identification of possible Conflicts of Interest, Anti-Money Laundering / Know Your
Client compliance issues and employ risk mitigation strategies to minimize the Firm's exposure
Manage Partner compliance with the provisions outlined in the Firm's Attorney Manual
Manage risk connected to client contractual agreements with the Firm
Support the Firm's client onboarding and matter opening process

You will report to:
Formalities and Renewals Manager

Your direct reports, if any:
N/A

Key relationships:
to be built with our Belfast Center and Manila Center teams

Technical skills, qualifications, and experience

High work standards
Excellent writing skills
Strong attention to detail
Excellent organizational and problemsolving skills
Ability to confidently deal with demanding situations, people, and requirements
Ability to analyze numbers
Strong document management skills
Strong client service orientation
Excellent working knowledge of Microsoft PowerPoint, Word, Excel, and online research tools
Flexible and efficient work practices and ability to adapt style as required
Ability to prioritize and work to tight deadlines and manage own workload
Good communication skills, including the ability to liaise with people across the business
Ability to work well both in a team and individually
Keen to develop and use initiative

Personal qualities
These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location.

Know how

Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distills a range of possibilities by thinking in a considered, prudent manner
Has the capacity to take on new ideas and develop knowledge and think holistically about business and address media, analyst, employee, and client audiences
Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with the agility of mind and capacity for analysis and synthesis

Dedication

Driven by a strong personal sense of integrity and upholds exemplary quality standards
Prepares thoroughly, takes responsibility, uses initiative and is self reliant to ensure work progresses to the fullest extent possible
Hardworking and diligent with a keen understanding of client demands
Demonstrates composure when dealing with difficult situations

Personal Impact

Uses complex, coordinated influencing/negotiation strategies, adapted to people, organizations, and/or the situation, e.g. networks
Leverages direct reports to facilitate increased collaboration across the organization
Builds partnerships based on a common agreement that acknowledges individual differences but creates a new commonality beyond root belief largescale
Creates a positive impression at all times; develops relationships through collaboration and reciprocity
Negotiates to achieve mutually satisfactory outcomes; shows good judgment on when to stand strong and