Centre Administrator - Ashford, United Kingdom - Kingswood

Kingswood

Verified Company

Ashford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Centre Administrator:

Job Purpose

To undertake general administration duties in a professional and timely manner, delivering good customer service at all times and ensuring the reception and Front of House areas are clean\tidy and manned efficiently and professionally.

Key role responsibilities and accountabilities

Ensuring reception and the offices are manned efficiently and professionally in all respects; to include the greeting of guests, covering of security gates, answering of telephones and general appearance of the Front of House areas.
Answering and dealing with incoming telephone calls in a timely and professional manner.
Coordination and distribution of all incoming and outgoing post
Overseeing arrivals and departures inline with other centre staff.
Efficient and accurate record keeping of all accounts, petty cash, banking and order processing.
Assisting with the administration of the centres petty cash and Banking
Maintain vehicle maintenance, service and MOT records and record mileage
Collate feedback for weekly Head Of Department meetings
Dealing with the admin of Kingswood purchase orders log/file/send copies to Norwich
Completion and distribution of Local Education Authority forms in line with the Centre Manager
Log incident report forms ensuring completed and filed correctly in a timely manner
Coordination of Centre radio's including recharging
Entering fire lists on the system
Recording reward cards on the system
Making and updating Personnel files
Name badges
Filing
Faxing
Photocopying
Office equipment and stationary management
First Aid duties as required and regular check of First aid boxes across the centre to ensure they are stocked correctly
Responsible for keeping office and reception clean and tidy
Payslip distribution
Taking minutes for meetings as directed by the Senior centre team
Undertake further duties as directed by GSM or CM***
Typical knowledge, skills and experience
Good communication skills face to face and telephone manner
Good problem solving skills
Ability to prioritise tasks
Ability to work in a busy and pressurised environment
Attention to detail
Administration experience