Accounts Assistant - Dungannon, United Kingdom - Edge Innovate

Edge Innovate

Verified Company

Dungannon, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are recruiting for a
Part - time
ACCOUNTS ASSISTANT to join our busy Accounts Department.

This is an excellent opportunity for someone looking to gain greater experience in all areas of Accounts.

Job Purpose:

The job holder will be responsible for maintaining a number of transactional processes including the management of the company Sales and Purchase Ledger, together with other general office/administrative duties that are time bound within a fast paced, busy office environment.

Key Responsibilities:

-
Sales Ledger_

To maintain the company Sales Ledger to ensure that records are up to date with current financial transactions. To accurately record transactions to allow for well informed decisions to be made by managers and to assist in year end accounting practices.
Raising and issuing invoices.
Making telephone calls to chase outstanding debt and managing collections, regularly making contact with customers to ensure all relevant debts are managed as necessary.
Preparing monthly reports and statements for customers.
Analysing sales expenses and trade show attendances including data entry of credit card statements.
Undertake accounts reconciliation as required.
Ensure monthly processing deadlines are met as required.
Build and maintain good rapport and excellence relations with key contacts and customers.
Regularly updating the sales machines database and establishing a database of volume of spare parts.
Updating the sales analysis database of machines and parts per country and customer.

-
Purchase Ledger_

To maintain the company, Purchase Ledger to ensure that records are up to date with current financial transactions. To accurately record transactions to allow for well informed decisions to be made by managers and to assist in year end accounting practices.
Match invoices to order numbers, checking for order number, quantity, price, and delivery details.
Reconcile supplier statements on a monthly basis.
Monitor queried/disputed invoices, liaising with suppliers/purchasing department on a regular basis to ensure all are paid on time.
Handling supplier queries and providing solutions, liaising with other managers as appropriate if need to be taken to another level.
Manage the 123 Insight system to approve orders and add/edit parts.
Maintain accurate filing system for invoices/statements.
Filing to be completed daily and done in a methodical manner ie alphabetically. All information to be retained in a manner that information can be retrieved quickly and easily.
Collection of receipts and data entry for Visa payments for staff and company expenses.

General Duties

Assist with general accounts and banking duties as required.
Maintain security and confidentiality at all times with regards to documentation. Unused documentation/reports/cheques/personnel details to be destroyed via shredding
Any other duties as required

PERSON SPECIFICATION - Accounts Assistant
-
Essential Criteria_

Qualifications,& Experience

Good general education to include English and Maths at GCSE level, Grade C or equivalent;
Accounts qualifications or working towards.
Experience of working to tight deadlines where attention to detail is required

Desirable

Previous experience of working in a similar role in an engineering environment.
Experience in working with sage 50 accounts

Skills and Competencies

Strong and effective communication skills both written and verbal;
Welldeveloped analytical, innovative and problemsolving abilities;
Good organisational, planning and time management skills;
Accuracy and attention to detail;
Strong computer skills and competency in the use of MS Office ie Excel and Word.

Job Types:
Part-time, Permanent

Benefits: