Executive Support Assistant - Norwich, United Kingdom - Quadram Institute

Quadram Institute

Verified Company

Norwich, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Applications Close: 11 March 2024

Salary:
£27,750 to £30,500 per annum depending on qualifications and experience.

Contract Length:
Permanent, full time

Applications are invited for an Executive Support Assistant to join the Directorate Administration Support Team at Quadram Institute Bioscience (QIB), based in Norwich, UK.

The role:

The main focus of this role will be in providing administrative support to include, but not limited to:
Business Development, Communications, Science Operations, Core Science, and Directorate

Duties involved in the Executive Support Assistant role include:

Providing administrative support to Senior Support/Research Specialists and Operational Managers.
Assisting in preparation and organisation of meetings, training, visits, and events.
Providing meeting support by:
Preparing agendas
Compiling reports and distribution of meeting papers
Ordering refreshments
Setting up audio visual equipment
Minute taking
Compiling schedules and itineraries for external visitors.
Arranging extensive travel and conference attendance.
Processing orders via the purchasing system.
Updating and maintaining policy documents.
Working closely with colleagues to provide assistance/cover during absence.

The post holder will also have experience of minute taking and be proficient in Microsoft Office tools including Word, Outlook and SharePoint.

Experience in organising events and/or a project support role would be beneficial but is not essential.

Additional information:

Interviews will be held on 26 March 2024.

As a Disability Confident employer, we guarantee to offer an interview to all disabled applicants who meet the essential criteria for this vacancy.