Office Manager Part-time - Oxford, United Kingdom - orthoson

Description

About OrthoSon Limited

OrthoSon is a highly innovative, pre-clinical Medtech company spun out of the University of Oxford and based in Oxford UK.

The highly skilled, highly motivated and diverse team is developing a portfolio of mínimally invasive solutions, all based on its novelbio-inductive biomaterial platform, to restore the intervertebral disc, mechanically, biologically and sustainably.

Back pain is a global healthcare crisis, the leading cause of days lost to disability and is often caused by degeneration of the intervertebral disc.

Many of the resulting surgeries and use of opioid pain medication will be avoided with the adoption of OrthoSon'stechnology.


Position Summary
The position of Office Manager is a hands-on, varied role to facilitate the smooth running of the company. Responsibilities include administration, facilities management, meeting and travel management, liaison for key vendor relationships and maintenanceof systems and records.

The Office Manager is often the face of the company and required to represent the CEO or SMT, so excellent communication skills are a requirement.

Major Responsibilities
Office management

• Acting as first point of contact for the company as 'front of house'
• Organising travel, accommodation and hire cars for staff and clients
• Coordinate diary appointments and meeting room facilities for regular meetings with employees, board meetings and other meetings
• Addressing day to day business needs including arranging business lunches
• Screening and filtering phone calls made to the office
• Maintaining applicable company databases and archives
• Managing the postal requirements for the company including couriers
• Organising events for the company, for both business and social occasions
• Liaise with Oxford University regarding License agreements
• Provide support to the CEO with document management for future funding rounds and data requests
• Site security including programming of access and egress points
• Facilities Management

Human Resource

• Work with the CEO, 3rd party HR vendor and the SMT to maintain records and report as required
• Maintaining HR employee records and creating such for new employees
• Key liaison with 3rd party HR Support vendor
• Set up and Onboarding
• Supporting the performance review, colleague reviews and other HR procedures including maintaining and reporting KPIs
• Managing Holiday and Sickness reports and reporting to Head of Departments

IT

• Coordinating IT for the company including liaison with the Company's 3rd party IT Support provider and the resolution of IT issues that arise
• Coordinating
• Suggest developments to the process to increase accuracy, security or efficiency

Health and Safety

• Including but not limited to; point of contact for third party advisors, coordination of training and audits.

Skills & Experience
The following are essential for the role, you will have a proven ability to:

• Experience of Office Management
• Be detail oriented and with excellent communication skills both verbal and written
• The ability to operate in fast developing and changing environment
• The ability to operate as a selfstarter and a proven ability to take a flexible approach on a daytoday basis and perform tasks outside of one's job description.

The following are advantageous, but not essential skills and experience:

• Experience of working within fast growing technology companies (desirable).
• Experience working in technology company
• Experience of Health and Safety including a laboratory
• Operate in a small company environment.

Package

• Competitive Salary £4045K FTE
• 25 days plus statutory leave
• 7% matched Pension Contribution to Group Scheme
• Upon successfull complettion of probation:
• Private Medical Cover
• Income protection at 75% after 13 weeks
• Life Cover at 4 x Salary