Divisional Personal Assistant - Preston, United Kingdom - Lancashire Teaching Hospitals NHS Foundation Trust

Lancashire Teaching Hospitals NHS Foundation Trust
Lancashire Teaching Hospitals NHS Foundation Trust
Verified Company
Preston, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Our goal is to become an outstanding division and you may be able to help?


The Diagnostics and Clinical Support Division is looking for a highly motivated and experience PA to join our busy team.


You will provide a comprehensive secretarial service to the Divisional Director of the Diagnostics and Clinical Support Division, Divisional Medical Director, Divisional Director of Nursing and Chief Allied Health Professional.

The role will provide administrative and secretarial support and functions, as agreed and if required, supporting the wider teams.


You require excellent organisational ability, must be flexible and able to work on your own initiative in resolving problems when they arise, along with a consistently high professional approach.

You must be totally proficient in diary management and minute taking.

You must have the ability to work unsupervised to a very high standard at all times and at all times maintaining a professional image.

If this sounds like it is for you and you'd like to know more then please don't hesitate to get in touch

We have 10,000 fantastic people working hard to deliver quality services to our patients.

Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.


Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.


You'll have access to varied development opportunities, learn new skills, meet fab people & do things you'd never have done.

You'll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You'll make an impact, be challenged to think differently, be bold & help innovate to keep improving things.

Everything we do centres around patient care which means your role is pivotal and something really to be proud of.


Lancashire Teaching Hospitals NHS Foundation Trust provides hospital services to 370,000 people in the Preston and Chorley area as well as Specialist care to 1.5 million people across Lancashire and Cumbria.

The Diagnostics and Clinical Support Division has a diverse portfolio of services across the two main hospital sites ;

  • Clinical Health Psychology
  • Core Therapies
  • Critical Care
  • Endoscopy
  • Outpatients
  • Pain services
  • Patient Access
  • Pathology
  • Pharmacy
  • Radiology

Duties to include, but not be limited to:

  • Provide direct secretarial and administration support to the Divisional 'Quad' management Team and the wider team.
  • The role includes proactively management of diary and ensuring effective scheduling of appointments.
  • Organise meetings in a timely manner, including venues, ensuring that all relevant documentation and information is forwarded in advance.
  • Act as a minute secretary for meetings, some of which may cover complex discussions and actions.
  • Act as first point of contact for all internal and external to deal with all forms of enquiries (visitors/telephone/face to face/correspondence) in a competent and professional manner, maintaining a professional image appropriate to the role and creating a positive image of the organisation. Communicate effectively with external agencies and visitors to the Trust.
  • Screening telephone calls using own initiative, analysis of information provided before responding appropriately or referring to the most appropriate manager.
  • Maintain an up to date, effective electronic and paper filing system.
  • Ensure any confidential and sensitive data is appropriately managed, archived and stored securely.
  • Personal Development opportunities are maximised in relation to the administration role and mandatory training undertaken as required.
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